Calico Life Sciences · 1 week ago
Executive Assistant, Research
South San Francisco, CA
Full-time
Onsite
Senior Level
$139K/yr - $146K/yr
5+ years expCalico Life Sciences is a research and development company focused on understanding human aging through advanced technologies. They are seeking a highly organized Executive Assistant to support the Chief Scientific Officer and the research organization, ensuring efficient operations through calendar management, logistics coordination, and cross-departmental communication.
Responsibilities
Manage and maintain multiple complex calendars with a high level of accuracy and discretion
Schedule and coordinate onsite meetings, including visits from external collaborators and executive-level candidates
Prepare agendas, capture meeting notes, and ensure timely follow-up on action items
Coordinate all domestic and international travel logistics (itineraries, accommodations, conferences), including processing expense reports in Coupa
Track deadlines and deliverables across multiple projects
Assist with the preparation, editing, and formatting of presentations and administrative documents
Drive team-level operations including staff meeting coordination and event planning
Serve as a key point of contact between the CSO and internal/external stakeholders, ensuring smooth information flow and follow-up
Maintain confidential information with a high degree of professionalism and discretion
Organize and manage digital filing systems for scientific and administrative records
Support planning and logistics for lab visits, offsites, and team events
Collaborate cross-functionally with HR, Finance, and Operations to support organizational initiatives and ensure alignment with company priorities
Assist with onboarding and coordination of new team members, consultants, and collaborators
Qualification
Required
Collaborative team player with a positive, service-oriented mindset and a passion for enabling impactful scientific work
Exceptional organizational and time management skills; able to manage multiple tasks and priorities efficiently
Excellent verbal and written communication skills, with attention to detail
Tech-savvy: proficient in Google Workspace, Microsoft Office, and comfortable learning new tools (e.g., Coupa, project management platforms)
Proactive, self-directed, and capable of anticipating needs and taking initiative in a dynamic, fast-paced environment
Must be willing to be onsite 5 days a week
Preferred
5 years' experience with a BA degree preferred
Benefits
Two annual cash bonuses
Company
Calico Life Sciences
Calico is an Alphabet-founded research and development company whose mission is to harness advanced technologies.
201-500 employees
H1B Sponsorship
Calico Life Sciences has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (12)
2023 (7)
2022 (10)
2021 (5)
2020 (14)
Funding
Current Stage
Growth StageLeadership Team
Ashley Archuleta
Sr. Administrative Assistant to the Chief Business Officer
Jonathan Lewis
Chief Business Officer
Recent News
2025-11-15
2025-11-15
Company data provided by crunchbase