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Hackensack Meridian Health · 3 weeks ago

Unit Secretary - Float Pool - Per Diem Evening

North Bergen, NJ

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Hackensack Meridian Health is dedicated to transforming healthcare and serving as a leader of positive change. The Unit Secretary role involves supporting nursing staff by managing clerical tasks, ensuring accurate patient records, and maintaining communication within the unit to enhance patient care.

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Responsibilities

Transcribes and transmits doctor’s orders to appropriate areas under supervision of a registered nurse, and confers with the charge nurse and/or nurse assigned to patient regarding scheduling patients activities and tests

Follows up consistently on written and oral instructions; promptly reports matters requiring immediate nursing intervention

Performs clerical functions for physicians within the Unit Secretary’s sphere of responsibility

Answers telephone and call light systems, takes messages, and communicates messages to the appropriate person in a timely manner

Answers call bells in a timely and appropriate manner, ensures proper notification of staff, prepares and keeps current census sheet, acuity sheets, transportation log, dietary requisitions and other forms and delivers them to the proper department as necessary

Performs clerical duties related to the admission and discharge of patients and obtaining medical records from other facilities

Compiles new charts, maintains current charts, and enters patient information on the charts and computers

Replenishes charts with MD order sheets, progress notes, consult sheets, and other sheets as necessary making sure that all sheets have patient identification stickers

Places telemetry sticker in progress notes for all patients on telemetry on a daily basis

Performs all patient record activities and charting transcriptions with close attention to detail and accuracy. Ensures that complete information is filled in on all forms (requisitions, transfers, work orders, dietary requisitions etc.); keeps current census sheets. Delivers completed forms to the proper departments as necessary

Routinely files printouts under appropriate corresponding dividers

Adheres to the current HIPAA regulations concerning patient and employee confidentiality

Provides for patient/employee privacy, safeguards all medical information

Maintains emergency charts for use in downtime

Maintains patient charts, makes sure that format of charts are maintained to ensure complete and accurate information in order to facilitate patient follow-up. Ensures that all are complete, accurate and up to date for all patients

Discharges patients from the computer system in a timely fashion. Disassembles all charts of discharged patients within the same shift that the patient was discharged from the hospital and placed in a designated area

Maintains a neat and tidy work environment. Keeps noise to a minimum. Secures all patient records and other documents as necessary. Ensures computers, fax machines, copiers, scanners and other equipment in the unit are working appropriately. Calls for equipment repair as needed

Ensures delivery of excellent customer service resulting in positive and improving patient satisfaction scores for department and Medical Center