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Inside Higher Ed · 3 weeks ago

Assistant Registrar

Los Angeles, CA

Full-time

Onsite

Mid Level

Inside Higher Ed is seeking an Assistant Registrar to provide student services and administrative support for the Records Office. The role involves managing student registration and enrollment procedures, maintaining records, and coordinating room reservations, while working closely with students and faculty to enhance the department's effectiveness.

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Responsibilities

Administering the student information window

Maintaining student records

Processing withdrawal, re-admission, transcripts, and enrollment verification

Managing student registration and enrollment procedures and processes

Administering the final examination process

Facilitating the awarding of the degree

Processing diploma requests and issuing diplomas

Maintaining the Past Exam Database and Syllabi Repository

Coordinating room reservations related to scheduled courses

Processing reservation requests from faculty and staff for classrooms, building common areas, courtyards, and items such as tables, chairs, easels, etc

Informing individuals about best practices and potential course-related needs

Consulting with the Assistant Dean of Academic Affairs, the Assistant Dean for Students, and others in the administration regarding competing requests for space

Working collaboratively with all law school students, faculty, administrative offices, and University offices

Actively participating in implementing policies and procedures to enhance the school's overall effectiveness

Qualification

Higher education experienceMicrosoft Office proficiencyStudent records knowledgeMathematical skillsWritten communication skillsProblem analysisTeam collaborationOrganizational skillsConfidentiality

Required

Work experience in an institution of higher education

Ability to speak on the telephone and in person using appropriate vocabulary and grammar to obtain information and explain policies and procedures

Knowledge of proper punctuation, spelling, sentence and paragraph construction, and correct grammar In order to compose and edit written materials. Ability to edit written materials for clarity and syntax

Proficient in the use of Microsoft Office such as Word, Excel, Power Point, Outlook and Access

Skill in organizing material, information, and people systematically to optimize efficiency and minimize duplication of effort

Ability to work with frequent interruptions, distractions and changing priorities and deadlines

Skill in working independently and following through on assignments with minimal direction

Skill in working as part of a team, collaborating with colleagues and using initiative to anticipate the needs in areas of responsibility

Skill in applying advanced mathematical principles to add, subtracts, multiply, divide and calculate percentages to keep records and reconcile accounts

Ability to establish and maintain cooperative working relationships with faculty, students, staff, other University offices, and the public

Ability to analyze situations to define problem or objective identifies relevant factors, formulate logical conclusions and recognize alternatives expeditiously

Bachelor's Degree in a related field and/or equivalent combination of education and experience

Ability to work on-site at UCLA's Campus at least 3-5 days per week to support the administrative operations of the department. This is a student-facing position and requires in-person presence

Limited time off during finals

Ability to maintain confidentiality with the upmost discretion and tact

Preferred

Working knowledge of policies, regulations and practices with student records services

Working knowledge of University policies, processes, and procedures and of Federal and California law pertaining to the privacy rights of students and access to student information