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Columbia Bank · 3 weeks ago

Disbursement Loan Administrator III

Mountlake Terrace, WA

Full-time

Onsite

Mid, Senior Level

$75K/yr - $105K/yr

5+ years exp

Columbia Bank is a financial institution seeking a Construction Disbursement Loan Administrator III to manage a complex commercial construction loan portfolio. The role involves reviewing loan documents, coordinating with various stakeholders, and ensuring compliance with bank policies throughout the loan administration process.

BankingFinanceFinancial Services

Responsibilities

Responsible for the review and transaction processing of complex commercial construction loans and draw packages (CRE, multifamily, healthcare, industrial, retail, etc.) in accordance with the organization’s workflow, ensuring regulation, policy, and procedures/ practices are followed

May serve as a subject matter expert (SME) in disbursement administration both internally and externally. May be asked to lead or assist others in understanding the organizations processes, procedures and policies

Participate in projects and/or project teams within division and across departments with intentional collaboration across all channels

Monitor loans in process, maintain pipeline reports regularly and maintain an active role in team meetings

Monitor, collect, and review required due diligence items as applicable

Engage and coordinate third party consultants for cost reviews and/or site inspections and ensure timely delivery of reports

Coordinate receipt of borrower draw request packages, review for accuracy and process funding in accordance with bank guidelines and documented disbursement requirements

Work in partnership with Relationship Managers (RMs), Underwriters, Loan Administrators and other Bank associates as primary liaison with customers, inspectors, and title company representatives as the loan closes and during all phases of construction until the project is complete and the construction loan is fully disbursed

Work in partnership with deal team to review and analyze land surveys, construction contracts, construction schedules, environmental assessments, project cost reviews, building inspection reports, etc., to ensure all construction draws are funded in accordance with the required guidelines

Maintain loan files and draw files with sufficient documentation for third-party review and prepare files for timely audits

Analyze proposed construction budgets to ensure all appropriate project-related costs and sources of funds are accounted for

Analyze the final settlement statement and/or internal disbursement summary to confirm all fees paid at closing are included in the construction budget and the construction budget remains in balance at closing and throughout the construction loan term

Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all required approvals

Analyze and review monthly site inspections and title endorsements, as applicable, to assess and identify project risks

Create and maintain a bank budget for tracking all construction draws and interest reserve advances in the form of an excel document or construction loan management system

Practice clear and open communication with customers and internal partners via telephone, email, and in person during all phases of the draw process

Monitor and manage interest reserve budgets and payments until the budget is fully disbursed

Other responsibilities as assigned

All associates are responsible for completing internal controls as part of performing their assigned duties. Internal control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct

Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes

Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training

Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description

May be asked to coach, mentor, or train others and teach coursework as subject matter expert

Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words

Takes personal initiative and is a positive example for others to emulate

Embraces our vision to become 'Business Bank of Choice'

May perform other duties as assigned

Qualification

Construction loan administrationCommercial real estateProject managementConstruction guidelinesLoan documentationAccounting principlesConstruction draw monitoringCustomer relationsMulti-taskingTechnical expertiseInterpersonal communicationDetail-orientedOrganizational skills

Required

H.S Diploma/GED

5 years of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience

Demonstrated knowledge of title, escrow, survey, and loan documentation preparation

Demonstrated knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank's Construction Loan Administration Department

Demonstrated working knowledge of construction industry and construction lending, including multi-phased construction and multiple collateral properties

Excellent organizational and project management skills

Excellent computer skills, including using Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents

Excellent technical expertise in construction draw administration functions

Demonstrated working knowledge of commercial real estate documentation, accounting, processes, procedures, and data systems

Excellent customer relations skills

Excellent interpersonal, verbal, and written communication skills. Ability to effectively communicate across all levels of the organization

Detail-oriented

Demonstrated ability to effectively multi-task and maintain a high level of organization

Demonstrated knowledge of accounting principles and loan accounting systems