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Inside Higher Ed · 3 weeks ago

Faculty Assistant II

Stanford, CA

Full-time

Hybrid

Mid Level

$31.97/hr - $38.40/hr

3+ years exp

Stanford's Graduate School of Business is renowned for its innovative management programs and transformative leadership experiences. The Faculty Assistant II provides extensive administrative and operational support to faculty, assisting in classroom preparation, research support, and various administrative tasks.

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Responsibilities

Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures

Highly motivated to perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, creating budget requirements for dean’s approval, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors

Skills include writing or editing communications; coordinate production (formatting, copying, etc.) and dissemination of documents, including presentations, course handouts, grant proposals, conference presentations and handout materials, complex reports, brochures, and displays

Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies

Process and monitor financial transactions, which may include researching and resolving discrepancies

May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training

Maintain approved content on websites

May guide and train new staff and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness

Qualification

Administrative managementCustomer serviceOrganizational skillsMultitaskingVerbal communicationWritten communicationTraining new staffEvent coordinationTeamworkAttention to detailTime management

Required

High school diploma and minimum of three years of extensive administrative management experience, or combination of education and relevant experience

Excellent customer service and interpersonal skills

The ability to adhere to strict time-line schedules that coordinate with daily and quarterly academic calendars

Strong verbal and written communication skills

Ability to prioritize and multitask based on deadline requirements

Strong organizational skills (written/verbal) and strong attention to detail

Experience working effectively in team settings

Demonstrated success in following through and completing assigned tasks

Preferred

Extensive administrative experience in an academic business school environment is desired

Familiarity with academic customer-service programs for faculty, students, alumni, visiting scholars, and University visitors

Successful work experience as an Administrative or Office Assistant, in an academic, research, or business setting, serving ten Faculty or managers in a high-traffic customer service environment