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Inside Higher Ed · 2 weeks ago

Grants & Contracts Coordinator II (Remote Opportunity)

United States

Full-time

Remote

Mid Level

4+ years exp

UMass Amherst is a nationally ranked public research university seeking a Grants & Contracts Coordinator II. The role involves preparing and facilitating the submission of complex grant proposals while providing administrative support and ensuring compliance with university and federal guidelines.

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Responsibilities

Confers individually with faculty members concerning their proposal plans; interprets the request for proposal (RFP) and provides direction to faculty on requirements; customizes and organizes information to develop timelines and submission strategies

Confers with multiple faculty investigators to address the administrative requirements for submission of grant and contract proposals for interdisciplinary research projects, research center proposals, and multiple investigator research proposals

Prepares non-scientific documents (budget forms, budget justification) and provides guidance on other documents such as bio sketches, current and pending support form, facilities and resources, etc

Creates detailed budgets within sponsor and University guidelines and analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, cost of living increases, fringe benefits, other direct costs, and indirect cost calculation

Inputs proposal data, forms and budget information into electronic routing and submission systems i.e. SmartGrant, FastGrant and NSF Fastlane

Ensures that comprehensive subcontract documentation from external institutions is prepared in an accurate and timely manner

Provide ongoing pre- and post-award support for the Northeast Climate Adaptation Science Center

Acts as liaison with funding organizations, other departments and university offices, performing significant problem-solving duties

Works closely with Office of Grant & Contract Administration staff, RSS staff, and senior leaders to ensure accurate procedural compliance on grants

Monitors and maintains understanding of related university, federal and state rules, regulations, policies, and procedures and communicates with faculty regarding compliance with fiscal policies

Work collaboratively and effectively to promote teamwork, equality and inclusiveness

Work in partnership with colleagues within the CNS community and across the campus to support the Dean’s strategic priorities

Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences

Qualification

Grant/Contract AdministrationBudget PreparationProposal SubmissionFederal Regulations KnowledgeInterdisciplinary Research ExperienceCommunication SkillsProblem-Solving SkillsAttention to DetailTeamwork

Required

Four (4) years of full time or equivalent part-time experience in administrative work to include at least two (2) years of grant/contract administration support work. (An Associate's degree or higher with a major in Accounting, Business Administration, Business Management or Public Administration may be substituted for two (2) years of the required experience. An Associate's or higher degree with a major other than in accounting, business administration, business management or public administration may be substituted for a maximum of one (1) year of the required experience.)

Experience in interpreting funding guidelines; previous experience working with federal rules, regulations, and policies (e.g., OMB Circulars A- 21 and A-110, Code of Federal Regulations [CFR], Federal Acquisition Regulations [FAR], Cost Accounting Standards [CAS]) and governing administration of grants and contracts

Experience with multiple funding agencies including federal sponsors and private foundations

Experience submitting proposals for a single PI and/or multiple investigator research group in a fast-paced deadline driven environment

Experience working independently with responsibility for decision making

Ability to adapt to and work effectively as situations change

Sound judgement to make independent decisions under pressure

Ability to effectively communicate with and exercise tact, establish effective working relationships, deal with conflicting views or issues and mediate fair solutions, and maintain a high degree of professionalism when working with CNS faculty, staff, University departments, other research administration departments, and sponsoring agencies

Ability to resolve budgetary problems and issues

Strong attention to detail while working within deadlines and ability to prioritize workload effectively

Ability to analyze complex problems, organize information, identify underlying causes, and generate solutions

Ability to foresee and troubleshoot potential complications and conflicts of interest regarding sponsor technical requirements, roles of collaborating participants, federal, state and sponsor regulations

Preferred

Experience assisting faculty with submitting various types of proposals including interdisciplinary, multi-site projects, research centers, and instructional training grants preferred

Experience with various computer systems and on-line submission portals preferred

Knowledge of University accounting regulations preferred