Diocese of Austin · 2 weeks ago
Administrative Coordinator - Disciple Development
Austin, TX
Full-time
Onsite
Entry Level
4+ years expDiocese of Austin is dedicated to fostering spiritual maturity and community engagement through the Disciple Development team. The Administrative Coordinator will serve as the first point of contact for parishioners seeking faith formation opportunities, managing registrations, coordinating events, and assisting with volunteer recruitment among other responsibilities.
Religious Institutions
Responsibilities
Manage registrations and maintain accurate attendance records for catechesis and sacramental preparation through Ministry Platform (including youth and adult programs, First Reconciliation, First Holy Communion, High School Confirmation, Adult Confirmation, and OCIA)
Gather necessary documentation and update sacramental records, in partnership with the Parish Experience Coordinator, for those participating in faith formation programs at the parish
Coordinate Disciple Development classes, events, retreats, and Vacation Bible School, partnering well with members of our Discipleship, Business Operations, and Parish Experience Teams to provide a seamless execution
Schedule reservation of meeting spaces on campus through E-Space
Review website content once per quarter for accuracy and coordinate necessary updates with ministry and communications team members
Publicize events using existing tools, including Ministry Platform and e-Catholic Web design
Support youth and adult ministers in their efforts to recruit, train and celebrate volunteer core team members and catechists
Serve as one of the EIM (Ethics and Integrity in Ministry) site administrators for the parish. Monitor and facilitate EIM compliance for Disciple Development volunteers
Participate fully in team meetings and functions, as an integral member of the Disciple Development Team
Provide General office and administrative support, including research, e-mail communications, newsletters, nametags, attendance sheets, etc
Help children’s youth minister prepare spaces and materials for Sunday morning Children’s Faith Formation, Children’s Liturgy of the Word, Wednesday evening Family Faith Nights, and Friday evening Family Fun Nights
Serve, at times, as a substitute catechist in the classroom
Assist with Vacation Bible School, specifically in the areas of registration, volunteer coordination/management, training, ordering supplies. Support the Children’s Youth Ministry Evangelist with any VBS tasks required
Other responsibilities, as assigned by the Director of Disciple Development
Qualification
Required
Manage registrations and maintain accurate attendance records for catechesis and sacramental preparation through Ministry Platform (including youth and adult programs, First Reconciliation, First Holy Communion, High School Confirmation, Adult Confirmation, and OCIA)
Gather necessary documentation and update sacramental records, in partnership with the Parish Experience Coordinator, for those participating in faith formation programs at the parish
Coordinate Disciple Development classes, events, retreats, and Vacation Bible School, partnering well with members of our Discipleship, Business Operations, and Parish Experience Teams to provide a seamless execution
Schedule reservation of meeting spaces on campus through E-Space
Review website content once per quarter for accuracy and coordinate necessary updates with ministry and communications team members
Publicize events using existing tools, including Ministry Platform and e-Catholic Web design
Support youth and adult ministers in their efforts to recruit, train and celebrate volunteer core team members and catechists
Serve as one of the EIM (Ethics and Integrity in Ministry) site administrators for the parish. Monitor and facilitate EIM compliance for Disciple Development volunteers
Participate fully in team meetings and functions, as an integral member of the Disciple Development Team
Provide General office and administrative support, including research, e-mail communications, newsletters, nametags, attendance sheets, etc
Help children's youth minister prepare spaces and materials for Sunday morning Children's Faith Formation, Children's Liturgy of the Word, Wednesday evening Family Faith Nights, and Friday evening Family Fun Nights
Serve, at times, as a substitute catechist in the classroom
Assist with Vacation Bible School, specifically in the areas of registration, volunteer coordination/management, training, ordering supplies. Support the Children's Youth Ministry Evangelist with any VBS tasks required
Other responsibilities, as assigned by the Director of Disciple Development
This position is a full-time hourly role that requires the ability to work at the parish on Sundays from 8:30 am – 12:30 pm) and until 7:30pm on Wednesday evenings during the school year. Some additional weekend and evening hours to support retreats and special events may also be required
Strong attention to detail, organizational skills, and time management. Ability to prioritize tasks and meet important deadlines
Proficient in the use of database management tools. Experience with Ministry Platform preferred
Strong computer skills, including the use of Microsoft Outlook, Office 365, and Teams. Knowledge of Canva preferred
Ability to update and maintain websites. Knowledge of e-Catholic preferred
Committed to the mission, vision, and values of St. John Neumann
Embody a friendly, positive growth-mindset and spirit of teamwork and collaboration
Ability to appropriately represent the parish to those who call, write, or visit. Excellent oral, written, and interpersonal skills
Ability to honor and maintain confidentiality
Able to adjust to changing priorities
Knowledge of the structure and basic teachings of the Roman Catholic Church; Practicing Roman Catholic preferred
High School graduate and/or equivalent four years of relevant professional office administrative work experience required
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period. Initial training must be completed within 30 days of hire
May be required to lift, move, or carry objects of up to 20 pounds
Work in the classroom may require standing, walking, sitting, and bending
Preferred
Experience with Ministry Platform preferred
Knowledge of Canva preferred
Knowledge of e-Catholic preferred
Practicing Roman Catholic preferred
Company
Diocese of Austin
The Diocese of Austin was founded in November 1947 as the seventh diocese in Texas by Pope Pius XII.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase