Penbrothers · 2 weeks ago
Senior Executive Assistant (Financial Services)
United States
Full-time
Remote
Senior Level
5+ years expPenbrothers is an HR & remote talent management partner, and they are seeking a Senior Executive Assistant for a global financial services organization. The role involves maximizing executive effectiveness for the Founder by managing time, communications, and coordination in a fast-paced environment.
Outsourcing/Offshoring
Responsibilities
Act as a strategic gatekeeper, managing a complex executive calendar across multiple time zones and prioritizing high-value engagements
Proactively prepare briefs, documents, and context ahead of meetings, negotiations, and strategic discussions
Manage executive-level internal and external communications with discretion, clarity, and professionalism
Coordinate cross-functional follow-ups to ensure decisions are executed accurately and on schedule
Support deal-related activities by organizing documentation, tracking milestones, and ensuring readiness across stakeholders
Handle confidential and sensitive information with absolute discretion and sound judgment
Introduce structure and operational discipline into the Founder’s day-to-day workflow to improve efficiency
Manage travel planning, logistics, and international coordination as required
Identify risks, gaps, or inefficiencies early and proactively recommend solutions
Qualification
Required
5+ years of relevant experience as a Senior or Executive Assistant supporting a Founder, CEO, or C-suite executive
Demonstrated ability to operate independently in a fast-paced, high-pressure environment
Strong business judgment with the maturity to manage sensitive information and executive-level decisions
Excellent written and verbal communication skills, with confidence engaging senior stakeholders
Highly organized, detail-oriented, and process-driven with strong prioritization skills
High proficiency with executive productivity tools, document management, and collaboration platforms
Professional presence, calm under pressure, and a proactive, ownership mindset
Preferred
Background in financial services, real estate, investment, or professional services is strongly preferred
Benefits
Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.
Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.
Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.
Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.
Company
Penbrothers
We are Penbrothers, your remote HR partner! We work with startups and SMEs worldwide, helping them build and scale their teams with talent in the Philippines at a fraction of the cost.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase