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AvalonBay Communities · 2 weeks ago

Legal Coordinator II

Arlington, VA

Full-time

Hybrid

Mid Level

4+ years exp

AvalonBay Communities, Inc. is an equity REIT focused on developing and managing distinctive apartment homes. They are seeking a detail-oriented Legal Coordinator to provide administrative support, assist with paralegal tasks, and manage data and analytics for their Legal team.

HospitalityProperty DevelopmentProperty ManagementReal Estate

Growth Opportunities

Responsibilities

Coordinate conference calls and schedule meetings across busy calendars

Arrange travel and prepare expense reports

Manage mailings; format, edit, and print memos; and process invoices

Help coordinate litigation activities and due diligence

Draft letters and notices; assist with document preparation and legal research

Maintain and monitor compliance tools and systems (data input, reporting, user follow‑up)

Obtain supporting documentation (e.g., title insurance, surveys, third‑party reports)

Support Legal systems such as eBilling and subsidiary management

Gather relevant data from internal systems, external sources, and legal documents

Accurately enter and maintain matter data in case management, compliance databases, and other tracking tools; run reports as needed

Enhance and maintain the Legal SharePoint site and other workflows that help the Legal Group manage work and serve the company

Maintain a regular in‑office presence to support document handling, communication, and direct collaboration with the Legal team and cross‑functional partners (hybrid schedule noted above)

Qualification

Paralegal experienceLegal operationsData managementDocument preparationCompliance toolsAdministrative supportProject managementCommunication skills

Required

4+ years as an administrative assistant supporting a multi‑person department or executive(s)

Detail-oriented with strong organizational skills

Ability to coordinate conference calls and schedule meetings across busy calendars

Experience in arranging travel and preparing expense reports

Proficient in managing mailings, formatting, editing, and printing memos, and processing invoices

Experience in coordinating litigation activities and due diligence

Ability to draft letters and notices; assist with document preparation and legal research

Experience in maintaining and monitoring compliance tools and systems (data input, reporting, user follow‑up)

Ability to obtain supporting documentation (e.g., title insurance, surveys, third‑party reports)

Experience in supporting Legal systems such as eBilling and subsidiary management

Ability to gather relevant data from internal systems, external sources, and legal documents

Experience in accurately entering and maintaining matter data in case management, compliance databases, and other tracking tools

Ability to run reports as needed

Experience in enhancing and maintaining the Legal SharePoint site and other workflows

Ability to maintain a regular in‑office presence to support document handling, communication, and direct collaboration with the Legal team and cross‑functional partners

Preferred

Prior support as a paralegal, legal coordinator, or legal‑support role is helpful but we are prepared for the right candidate to learn and grow into the role

College degree preferred (depending on relevant experience)

Benefits

Comprehensive benefits — health, dental and vision, 401(k) with company match, paid vacation and holidays, tuition reimbursement, an employee stock purchase plan and more.

Growth based on achievement and promotion from within.

Associate recognition (a company-wide recognition program that celebrates associate efforts and successes in contributing to the overall success of the organization – including destination awards, ‘AvalonBay’s Very Best’ recognition program and others!).

A 20% discount on our incredible apartment homes.