Phillips Lytle LLP · 1 month ago
Office Services Clerk
Buffalo, NY
Full-time
Onsite
Entry Level
1+ years expPhillips Lytle LLP is seeking an Office Services Clerk to provide essential administrative support and ensure the smooth operation of the firm. The role involves managing office supplies, coordinating mail and deliveries, and performing general office maintenance.
Law EnforcementLegal
Responsibilities
Maintain an organized inventory of office supplies, including stationery, office equipment, and breakroom essentials. Place orders for new supplies as needed and track supply levels to ensure the office remains well-stocked
Sort, distribute, and process incoming and outgoing mail and packages. Ensure that deliveries are directed to the appropriate departments or individuals. Prepare and send packages via courier services and handle any associated paperwork
Monitor the cleanliness and organization of office spaces, including common areas, restrooms, kitchens, and conference rooms. Ensure that workstations and meeting areas are properly arranged and ready for use
Oversee office equipment (e.g., copiers, printers, fax machines), ensuring that they are in good working condition. Report any issues, troubleshoot minor problems, and coordinate repairs when necessary
Handle various office errands such as purchasing supplies, delivering documents, and coordinating logistics for office events or meetings
Assist in maintaining office safety and security protocols, including ensuring emergency exits are accessible, first-aid kits are stocked, and office security procedures are followed
Assist with reviewing print and copy job requests for accuracy and specifications, ensuring high-quality output as needed
Assist with binding, laminating, and other finishing services as needed
Uphold the firm’s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter
Performs other duties as assigned
Qualification
Required
High school degree or equivalent
Minimum of 1 years of experience in a professional office environment
Strong organizational and multitasking skills, with an ability to manage multiple responsibilities effectively
Excellent communication skills, both verbal and written, with the ability to interact professionally with employees, visitors, and vendors
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to troubleshoot basic office equipment issues (e.g., printers, copiers)
Strong attention to detail and accuracy
Ability to work independently as well as part of a team
Regular lifting and carrying of mail, packages, and office supplies, which can range from lightweight envelopes to heavy boxes or bins
Ability to lift and carry items weighing up to 30-50 pounds or more, depending on the size and volume of the mail and packages
Prolonged periods of standing while sorting and processing mail
Frequent walking to transport mail and packages between the mail room, office areas, and shipping/receiving docks
Bending and reaching to access items stored in mail bins, shelves, or cabinets
Stooping to pick up or place items on lower surfaces and to organize mail and packages
Company
Phillips Lytle LLP
We are a preeminent law firm that provides the highest level of client service. It is practiced by each of our attorneys every day.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kirk Rossi
Chief Operating Officer
Adam Walters
Partner
Recent News
2025-12-02
Rochester Business Journal
2025-11-21
Rochester Business Journal
2025-10-26
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