Charles R. Drew University of Medicine and Science · 3 hours ago
Program Manager - Pre-Clerkship and Clerkship Curriculum
Los Angeles, CA
Full-time
Onsite
Mid, Senior Level
$70K/yr - $85K/yr
3+ years expCharles R. Drew University of Medicine and Science is a mission-driven institution focused on providing equitable medical education opportunities. The Undergraduate Medical Education (UME) program manager plays a crucial role in overseeing the Pre-Clerkship and Clerkship Curriculum, ensuring curriculum goals are met while providing support to coordinators and students.
Higher Education
Responsibilities
Collaborates the Director of the Office of Medical Education with managing pre-clerkship or clerkship curricular activities and the designated team of pre-clerkship or clerkship coordinators, ensuring that the medical degree (MD) program goals and objectives are accomplished
Oversees curriculum coordinators and ensure administrative support is provided to the Pre-Clerkship or Clerkship Phase Subcommittee, which includes working with the designated subcommittee chair to schedule meetings, set meeting agenda, record meeting minutes, and manage meeting deliverables to submit to EPCC
Oversees the team of Pre-Clerkship or Clerkship Coordinators to administer on-boarding logistics for new students and liaises between the Coordinators and the Office of Medical Education and the Office of Medical Student Affairs and Admissions to coordinate preparation and delivery of their on-boarding requirements at CDU College of Medicine and the Affiliated Clinical Sites
Oversees that the team of Pre-Clerkship or Clerkship Coordinators maintain medical student profiles (including attendance, mid-course or clerkship feedback, patient logs, workload, learning climate, examination results, grading) in centralized student management system
Support professional development efforts for the team of Pre-Clerkship or Clerkship Coordinators, the designated Pre-Clerkship or Clerkship Directors, Site Directors, Faculty and Administrative Staff
Participates in Medical Education workshops and committees of the AAMC and produces curriculum reports incompliance with AAMC and LCME policies
Provide oversight, supervision and training to course/clerkship coordinators and administrative staff supporting medical education directors of clinical education, biomedical science education and research education
Efficient preparation and communication of curricular information to course or clerkship coordinators, directors, content leaders, faculty, and students
Oversight of medical school course or clerkship coordination – Oversees that their team of Course or clerkship coordinators prepare and disseminate course or clerkship materials and syllabi
Oversight of medical school course or clerkship coordination – Scheduling of learning sessions including room reservations
Oversight of medical school course or clerkship coordination – Timely management and maintenance of the on-line course materials in the learning management system (LMS)
Oversight of frontline coordinator contact and liaison between coordinators and students, faculty, and course co-directors
Oversight of medical school course or clerkship coordination – Coordination of exam preparation and evaluation process for all course or clerkships with timely submission of results, grades and narratives on students to meet curricular deadlines, including coordination the proctoring of exams by the team of coordinators
Oversight of the coordinators’ attendance and participation in curricular committees and other curricular related meetings
Oversight of the coordinators curricular projects and tasks as assigned by the Assistant and Senior Associate Dean - The candidate must be able to multi-task, with a strong focus on organization, be able to balance the needs of various roles, and be able to manage multiple priorities from a diverse set of coordinators and their directors
Maintains web-based communication for courses: Course learning management system (LMS) updates, proofreading for grammar, spelling, and errors. Edits, facilitates, manages, and communicates group assignments and general course information. Instructs and assists faculty in the use of the LMS. Submits grades into student information system (SIS) and monitors SIS schedule
Assist with COM activities as directed by the Director of the Office of Medical Education
Oversees that the team of Course of Clerkship Coordinators attend to Scheduling/Daily Schedules/Misc. Day-to-Day Functions of the Coordinators such as their ability to: Coordinate scheduling of sessions and multiple mandatory course requirements ensuring that all necessary facilities are reserved and operational for course sessions. Responsibility for assembling and distributing course materials including syllabi in multiple formats. Obtain and maintain knowledge base regarding educational space including location, capacity, audiovisual equipment availability, basic operation, and troubleshooting. Communicate with faculty and guests in advance to arrange for their needs. Troubleshoot as necessary to resolve time conflicts, room problems, and other logistical issues encountered by students or faculty
Providing overall administrative support to Course Directors: Administers to make sure the team of coordinators have the ability report to proper units/departments and students with updates to dates/locations/ academic material sent out as needed, arranging for facilities, maintenance of efficient filing system, when necessary, assistance with exams as well as facilitating evaluations, annual review preparation and participation, purchasing of supplies and services, overall organization, maintenance and scheduling of academic components or the curriculum courses
Oversees that the coordinators attend course-related meetings attended by teaching faculty, staff or students including preparing materials, making all necessary arrangements for room reservations, set up/break down, and refreshments. On an ongoing basis, keep the course directors and administrators informed of academic performance issues or concerns. Front line contact with faculty, students, and departments, including handling routine office matters and special projects assigned by Course or Clerkship Directors, administrative director, director for foundational sciences and Undergraduate Medical Education office. Handle student and faculty academic and administrative concerns and grievances on a regular basis
Represents the university in a positive manner focusing on our core values which drive innovation and discovery, respect people, serve our community, value integrity, and embrace diversity and inclusion
Contributes to the overall organization's process improvement activities. Demonstrates critical thinking skills in identifying and analyzing problems and recommending solutions
Promotes a culture of safety as it relates to identifying safety and security risks proactively and working to prevent injuries and harm to patients, visitors, or members of the university community. Observes the patient safety goals and commits to safe behavior and standards
Demonstrated leadership ability and the communication skills to create an appropriate team environment among the coordinators they oversee
Demonstrates sensitivity to patient/family special needs, and the ability to address each patient's special needs (e.g. unique personal history, physical limitations, belief system, language, communication style, literacy, health status)
Takes an active role in personal and professional development. Completes mandatory education requirements within designated time frame
Uses ethical principles to guide decisions and actions. Recognizes the value of each individual within a diverse and multicultural environment. Treats others with respect and dignity. Supports the university code of conduct and our mission, vision and values
Demonstrates/models effective communication skills when interacting with customers, visitors, patients and co-workers. Gives and accepts constructive feedback to their team of coordinators. Welcomes and assists with orientation of new staff
Performs other duties as assigned
Qualification
Required
Bachelor's degree from a regionally accredited institution
1 year of managerial and/or senior administrative experience in a health care or higher education setting
At least 3 years of relevant work experience in a health care or higher education setting
Excellent written/oral communication
Analytical and computer skills
Advanced skills in spreadsheets, databases and scheduling tools
Ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries
Ability to work effectively with a diverse community
On-site position
Preferred
Master's degree from a regionally accredited institution
2 years of managerial and/or senior administrative experience in a health care or higher education setting
Company
Charles R. Drew University of Medicine and Science
Charles R. Drew University of Medicine and Science (CDU) is a private, nonprofit, nonsectarian, medical and health sciences institution.
501-1000 employees
H1B Sponsorship
Charles R. Drew University of Medicine and Science has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (3)
2023 (1)
2022 (4)
2021 (3)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$0.8MKey Investors
ConstellationThe California Endowment
2025-11-20Grant
2019-12-13Grant· $0.8M
Leadership Team
Bita Amani
Co-Founder and Co-Director, CDU Black Maternal Health Center of Excellence
Brandi Sims Desjolais, Ed.D
Co-Founder & Director, Black Maternal Health Center of Excellence
Recent News
2025-03-05
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