MSCI Inc. · 10 hours ago
Executive Administrative Assistant to COO
New York, United States
Full-time
Hybrid
Mid, Senior Level
$115K/yr - $150K/yr
5+ years expMSCI Inc. is seeking a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO)/Head of Analytics and team. The ideal candidate will manage a dynamic calendar, coordinate meetings, and support various projects while operating with discretion in a fast-paced environment.
AnalyticsFinancial ServicesRisk Management
Responsibilities
Manage a dynamic, high-volume calendar across dual responsibilities (COO / Head of Analytics) with constant re-prioritization and decision-support needs
Anticipate scheduling conflicts and proactively make judgment-based adjustments to reflect business priorities
Coordinate leadership team meetings, strategic initiatives, and cross-functional check-ins
Manage complex domestic and international travel and process expense reports per MSCI policy
Prepare meeting documents and support follow-up on key action items and decisions
Draft and edit high-quality communications and presentations
Serve as liaison between the executive, leadership team and internal/external stakeholders
Support or lead special projects, internal initiatives, and external events such as town halls and off-sites
Track timelines and deliverables to ensure objectives are met
Provide on-site logistical support including conference room reservations and set ups (audio/video connection, catering, seating arrangements); guest coordination
Partner with the Administrative Community to optimize office management and provide back-up support as needed
Qualification
Required
5-7 years of experience supporting senior executives in a global, high-demand business environment
Strong ability to operate with discretion, sound judgment, and professionalism under pressure
Excellent written and verbal communication skills; professional presence and high emotional intelligence
Demonstrated track record of anticipating needs, solving problems, and managing complexity
Exceptional organization, time management, and attention to detail
High degree of comfort handling confidential, strategic, or high-visibility matters
Proficiency with AI productivity tools such as ChatGPT, Microsoft Copilot, or similar
Strong command of Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
Virtual meeting platforms (Microsoft Teams, Zoom)
Navan (travel) and Concur (expense management)
Location: New York
Hours: 8:30 AM – 5:30 PM EST (flexibility required)
In-office expectations: Minimum of three days per week in the office with flexibility to be present as needed for business, team and client priorities (specific days will be agreed upon between the manager and employee)
Commuting requirement: Must be within a two-hour commutable distance of the MSCI
Benefits
Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
Flexible working arrangements, advanced technology, and collaborative workspaces.
Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center , LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.
Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups. All Abilities, Asian Support Network, Black Leadership Network, Climate Action Network, Hola! MSCI, Pride & Allies, Women in Tech, and Women’s Leadership Forum.
Company
MSCI Inc.
MSCI is a leading provider of critical decision support tools and services for the global investment community.
1001-5000 employees
H1B Sponsorship
MSCI Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (101)
2024 (87)
2023 (133)
2022 (77)
2021 (125)
2020 (83)
Funding
Current Stage
Public CompanyTotal Funding
$1.75B2025-10-31Post Ipo Debt· $500M
2025-08-05Post Ipo Debt· $1.25B
2007-11-14IPO
Leadership Team
Henry Fernandez
Chairman and CEO
Jorge Mina
Chief Operating Officer
Recent News
Responsible Investor
2026-01-14
News Powered by Cision
2026-01-09
2026-01-08
Company data provided by crunchbase