Swoon · 3 weeks ago
PMO Operations Analyst
Oakland, CA
Full-time
Hybrid
Senior Level
$83/hr - $83/hr
7+ years expSwoon is partnering with a leader in the Utilities industry to find a PMO Operations Analyst to support a large-scale transformation program. The role involves managing program execution, resource management, and communication across teams to ensure successful project outcomes.
ConsultingHuman ResourcesInformation TechnologyLegalStaffing Agency
Responsibilities
Support weekly and monthly program status meetings
Prepare and maintain execution metrics, dashboards, and reports
Provide accurate visibility into overall program health, including schedule, cost, and resources
Support resource management, including onboarding and offboarding activities
Coordinate access, tools, laptops, and system permissions
Ensure accuracy of start/end dates, billability, and forecasting data
Assist with administration of Statements of Work (SOWs), change orders, and invoicing
Review and validate contract language (no rate or term negotiation)
Partner with procurement and external vendors to ensure timely processing
Identify and help manage dependencies across multiple projects and workstreams
Proactively flag potential conflicts and coordinate with SMEs to resolve issues
Support alignment of timelines across initiatives
Develop and update executive-level presentations and materials
Support and facilitate large meetings, town halls, and leadership sessions
Communicate complex information clearly and concisely
Provide ongoing support to PMO leadership as program priorities evolve
Assist with process improvements, new metrics, and reporting needs
Qualification
Required
7–10+ years of experience in PMO, Program Operations, or IT Program Support roles
Experience supporting large-scale, enterprise programs
Advanced Excel skills (large spreadsheets, filters, pivots)
Experience using Jira or similar project tracking tools
Exposure to contract and procurement support processes
Strong written and verbal communication skills
High attention to detail with the ability to manage multiple priorities
Preferred
Experience in Utilities, Energy, Oil & Gas, or other asset-intensive industries
Exposure to ERP implementations (SAP, Oracle, Workday, PeopleSoft, etc.)
Experience with tools such as PowerBI, MS Project, SharePoint
Experience working with multiple vendors or consulting partners
Company
Swoon
In 2010, Swoon launched an agile, client-focused team that is not only savvy in our core industries but elbow-deep, every day, getting to know the strongest talent in the technology and professional fields.
501-1000 employees
H1B Sponsorship
Swoon has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (2)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Andy Baker
Co-Founder and Leadership Advisor
Alyssa Holtz
Client Partner
Company data provided by crunchbase