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Oatey Company · 18 hours ago

Coordinator, Accounts Payable

Cleveland, OH

Full-time

Onsite

Entry Level

$19.89/hr - $29.83/hr

1+ years exp

Oatey Company is a leader in the plumbing industry, committed to delivering high-quality products and improving lives since 1916. The Coordinator, Accounts Payable is responsible for managing vendor payments, maintaining accurate financial records, and ensuring timely processing of invoices and reimbursements.

Building Material

Responsibilities

Receive, review, and verify invoices and payment requests through various methods using the designated invoice or ERP system. Typically, items are emailed to AP invoice emails, AP@oatey or directly if that is the case

Scan invoices to AP Invoice workflow system and route invoices in the system to the appropriate approver(s). Post invoices into accounting system on a daily and timely basis while ensuring invoices are coded to the correct GL accounts and cost centers

Research and troubleshoot invoices that were unable to transfer and post to the accounting system

Prepare and performs payment run, reviews for accuracy, obtains approval and sends payment files. This will include standard payment group and special runs such as commission or rebate groups

Reconcile vendor statements. Communicate with vendors to resolve account discrepancies and responds to vendor inquiries

Complete and process credit applications from vendors before routing to supervisor and provide Tax Exempt Forms as needed

Works closely with Purchasing to update changes in pricing and terms and respond to related questions

Responsible for validating all vendor requested bank changes by contacting the vendor directly and noting the workflow records for audit controls

Compiles from Concur the employee expense reimbursements, books the expenses via journal entry and creates files used by Payroll. This is done both weekly and bi-weekly depending on the Oatey company being processed

Processes the company credit card statements to record the expense submitted through Concur and via spreadsheet, this includes reviewing the coding to ensure it is correct to the best of our ability and monitor to ensure it balances monthly

Maintains a group of vendors that take credit card payment outside of our normal process, this includes certain utilities. Downloading of invoices to load in AP Invoice workflow, once invoice is paid, entering the card info for payment on vendor website

Complete assigned account reconciliations as directed

Provide supporting documentation for the annual audit, Ad-hoc projects and other tasks as assigned by supervisor and as needed by the department/company

Qualification

Accounts PayableERP SystemsAttention to DetailMS ExcelSAPMS WordCommunication Skills

Required

Demonstrated understanding of basic accounting practices and procedures

Computer skills: demonstrated proficiency in MS Excel, Word

One plus (1+) years full cycle AP in a fast paced, dynamic environment

Attention to detail, accuracy, and consistency of data entry

High School Diploma or GED required

Preferred

Experience with ERP systems, SAP preferred

Associate degree preferred

Experience with an AP Workflow system, Open Text/VIM preferred

Benefits

Generous paid time off programs and paid company holidays to support flexibility and work-life balance

Annual Discretionary Cash Profit Sharing

Immediate eligibility and vesting in 401(k), including 100% company match, up to 5% of eligible compensation

Market leading health insurance including medical, dental, vision, and life insurance offerings for associates and qualified dependents

Significant company contribution to Health Savings Account with a High Deductible Health Plan (HDHP)

Short-Term and Long-Term Disability income protection coverage at no cost to associates

Paid Maternity and Paid Parental Leave

Tuition reimbursement

A strong set of complementary resources to support associate well-being, including resource groups, EAP, and dedicated mental health support.

Company

Oatey Company

Since 1916, Oatey has provided reliable, high-quality products for the residential and commercial plumbing industries, with a commitment to delivering quality, building trust and improving lives.

Founded in 1916

Cleveland, Ohio, USA

1001-5000 employees