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White Cap · 3 weeks ago

Executive Assistant - General Counsel

Atlanta, GA

Full-time

Hybrid

Senior Level

5+ years exp

White Cap is committed to Building Trust on Every Job and offers a diverse work environment with various career opportunities. The Executive Assistant to the General Counsel is responsible for providing high-quality administrative and operational support, managing schedules, communications, and key projects to ensure the smooth operation of the executive's office.

Building MaintenanceConstructionManufacturingService Industry

Growth Opportunities

Responsibilities

Demonstrates collaboration, accountability, trust, and execution. Maintains a comprehensive understanding of department policies and procedures to effectively execute responsibilities

Reviews upcoming meetings to ensure leaders have necessary information for productivity. Distributes meeting materials timely to appropriate stakeholders. Launches and delivers scheduled meetings, including meal planning, requesting agenda items, and preparing necessary data in advance

Ensures expense reports are accurate and complete. Tracks and processes expenses, submits invoices, and handles reimbursements. Approves expense reports and purchase orders for executives’ direct reports. Manages reconciliation of corporate credit card expenses, ensuring accuracy and timeliness

Uses discretion and judgment to prioritize meetings and manage information flow to executives. Serves as the primary communication hub, managing incoming requests and information from administrative staff. Ensures smooth communication between administrative teams

Collaborates with leaders, administrative support team, and associates to drive alignment and execution of priorities

Manages special projects or initiatives, ensuring deadlines are met and progress is tracked

Plans and organizes travel, including flights, accommodations, itineraries, and transportation. Manages travel requests and approvals appropriately

Maintains highly confidential and specialized information, utilizing an in-depth understanding of organizational policies, procedures, and operations

Engages with stakeholders, including management, coworkers, clients, vendors, contractors, and visitors. Acts as an extension of the CEO and executive team. Screens and responds to phone calls and correspondence, prioritizing messages

Organizes and maintains files and records for accessibility and organization. Drafts, proofreads, and edits correspondence, reports, presentations, and other documents

Identifies key barriers/core problems and applies problem solving skills in order to deal creatively with complex situations. Troubleshoots and resolves complex problems. Makes decisions under conditions of uncertainty, sometimes with incomplete information, that produce effective end results

Independently performs assignments with instruction limited to the expected results. Determines and develops an approach to solutions. Receives technical guidance only on unusual or complex problems or issues

May oversee the completion of projects and assignments, including planning, assigning, monitoring and reviewing progress and accuracy of work, evaluating results, etc. Contributes to employees' professional development but does not have hiring or firing authority

Qualification

Calendar managementTravel coordinationLegal document preparationBasic legal researchConfidential information handlingCollaborationProblem solvingCommunication skillsOrganizational skills