Robbins Schwartz · 3 weeks ago
HR & Recruiting Assistant
Chicago, IL
Full-time
Onsite
Entry Level
$50K/yr - $55K/yr
1+ years expRobbins Schwartz is seeking a highly organized, detail-oriented HR & Recruiting Assistant to support the firm’s Human Resources department, with a strong focus on recruiting. This role will assist with a wide range of administrative tasks, including candidate communication, interview scheduling, onboarding coordination, and general HR support.
ConsultingLaw EnforcementLegalProfessional Services
Hiring Manager
Flor Gomez, SHRM-CP
Responsibilities
Manage the recruiting communications and respond to candidate inquiries in a timely and professional manner
Schedule interviews, coordinate calendars, and communicate logistics to candidates and hiring managers
Conduct initial outreach to potential candidates, including sourcing through job boards, LinkedIn, and other platforms
Assist with posting job ads on various job boards, the firm website, and professional networks
Track candidate pipelines and maintain accurate recruiting records
Prepare and send rejection letters and follow-up communications
Assist with candidate screening as needed (resume review, sending assessments)
Assist with onboarding tasks such as preparing new hire materials, scheduling orientation, and gathering documentation
Maintain employee files (digital and physical) and ensure documents are up to date
Prepare HR correspondence, forms, and internal communications
Help with benefits administration tasks, open enrollment materials, and employee notices
Assist with HR reporting, spreadsheets, and tracking firm metrics
Support policy updates, compliance tasks, and annual projects as needed
Monitor and triage emails and phone calls with appropriate prioritization
Manage calendars, meeting schedules, and deadlines for HR and firm leadership
Prepare and edit documents, memos, and presentations
Organize, maintain, and retrieve documentation for quick access
Assist with firm communications and updates
Support other administrative and operational staff when overflow work arises
Qualification
Required
Strong interpersonal and communication skills—both written and verbal
Highly organized and detail-oriented with strong time-management skills
Ability to maintain discretion and strict confidentiality
Professionalism, strong customer service mindset, and the ability to interact well with candidates, attorneys, and staff
Comfortable learning new software and systems
Preferred
Associate or Bachelor's degree preferred, but not required
1–3 years of recruiting or HR experience preferred (law firm or professional services experience a plus)
Proficiency in Microsoft Office Suite, Adobe, and Outlook
Experience with LinkedIn Recruiter, Indeed, or applicant-tracking systems preferred
Company
Robbins Schwartz
Robbins Schwartz is a law firm that provides legal services for schools, government and businesses.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Catherine Locallo
Partner
Emily Bothfeld
Partner
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