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University of Virginia · 1 week ago

Senior Finance Generalist or Finance Generalist, College of Arts & Sciences

Charlottesville, VA

Full-time

Hybrid

Mid, Senior Level

2+ years exp

The University of Virginia's College and Graduate School of Arts & Sciences is seeking a Senior Finance Generalist to join the Dean’s Office Budget and Finance team. This role involves complex finance work, including accounting, budgeting, and financial analysis, while also mentoring emerging finance professionals.

Higher Education

No H1B

Responsibilities

Produce, reconcile, and distribute the financial reports for a wide range of funding sources within the Dean’s Office and across A&S

Examine cash balances periodically, invest funds, or spend appropriately to ensure the optimization of cash management

Assist with reviewing and cataloging funding commitments

Monitor chart of account use (FDM) to ensure that departments are maintaining consistency and budget alignment in their use of the FDM

Either manage independently or assist with, as appropriate, projects that might include Equipment Trust Fund (ETF) process, asset management, stewardship of Dean’s Office endowments and gifts, reinvestments, and year-end closing

Produce financial and/or data analysis as needed as requested by A&S units and departments

Provide assistance with account certification, expense reports, and purchasing, either directly or as a back-up

Troubleshoot various issues that might arise and need quick analysis and turnaround

Manage the Budget and Finance team shared email inbox.  This includes monitoring the email traffic on a day-to-day basis and escalating issues as appropriate

Assist with account preparation and certification as needed

Process payroll accounting adjustments and journal entries

Oversee and/or assist with the preparation of purchase orders and payment vouchers, ensuring that bills are paid promptly and in compliance with University requirements and resolve any discrepancies with vendors as needed

Monitor and record details of faculty contracts and other commitments within internal and external systems

Review various audit and monitoring reports each day to ensure transactions are in compliance with University and A&S policies and procedures; notify the appropriate stakeholders of erroneous, problematic, or time sensitive items

Expected to provide on-going support and back-up for Dean’s Office Budget and Finance team members as appropriate to ensure continuous support and exceptional customer service

Attend and participate in University and School meetings (i.e. A&S Departmental Manager and UVA Fiscal Administrators meetings) and must be willing to share information with various stakeholders

Qualification

Financial analysisBudgetingAccountingPayroll processingMicrosoft ExcelCustomer serviceProblem-solving

Required

Bachelor's degree required

Comfortable in a complex environment and serving the needs of multiple departments, units, and stakeholders

Produce, reconcile, and distribute the financial reports for a wide range of funding sources within the Dean's Office and across A&S

Examine cash balances periodically, invest funds, or spend appropriately to ensure the optimization of cash management

Assist with reviewing and cataloging funding commitments

Monitor chart of account use (FDM) to ensure that departments are maintaining consistency and budget alignment in their use of the FDM

Manage independently or assist with projects that might include Equipment Trust Fund (ETF) process, asset management, stewardship of Dean's Office endowments and gifts, reinvestments, and year-end closing

Produce financial and/or data analysis as needed as requested by A&S units and departments

Provide assistance with account certification, expense reports, and purchasing, either directly or as a back-up

Troubleshoot various issues that might arise and need quick analysis and turnaround

Manage the Budget and Finance team shared email inbox

Assist with account preparation and certification as needed

Process payroll accounting adjustments and journal entries

Monitor and record details of faculty contracts and other commitments within internal and external systems

Provide on-going support and back-up for Dean's Office Budget and Finance team members as appropriate to ensure continuous support and exceptional customer service

Attend and participate in University and School meetings and must be willing to share information with various stakeholders

Background checks will be conducted on all new hires prior to employment

This position will not consider candidates who require immigration sponsorship now or in the future

Preferred

Finance Generalist: 2 years of experience in a related field strongly preferred

Senior Finance Generalist: 5 years of experience in a related field strongly preferred

Problem-solving skills and the ability to recognize when a problem should be escalated to within the team

Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience with preference given to applicants with at least Intermediate-level skills in Excel