Sunrise Bus Transportation · 3 weeks ago
Fleet Coordinator
Downers Grove, IL
Full-time
Onsite
Entry, Mid Level
$25/hr - $29/hr
2+ years expSunrise Transportation has been a trusted partner for school districts for over 30 years, focusing on safe transportation for students, especially those with special needs. The Fleet Coordinator plays a crucial role in overseeing fleet operations, ensuring compliance, scheduling maintenance, and facilitating communication between various teams to maintain vehicle safety and operational readiness.
Transportation/Trucking/Railroad
Hiring Manager
Shelitha Beacham- SVP HR H.
Responsibilities
Maintain accurate digital and physical records for work orders, inspections, repairs, PM schedules, parts usage, fuel cards, driver PINs and DOT/ADA compliance documentation
Track and schedule annual state inspections, monthly safety inspections, lift inspections, emission testing, camera/GPS system audits and registration renewals
Ensure all documentation is entered correctly into the fleet maintenance system
Prepare daily, weekly, and monthly fleet status reports for Operations and Safety
Monitor ADA and special-needs equipment for compliance
Maintain out-of-service (OOS) logs and ensure updates are communicated and documented
Serve as the point of contact between Shop, Dispatch, Safety, and Operations for fleet-related information
Provide daily updates on bus availability, OOS status, repair timelines, and PM scheduling
Coordinate with Dispatch to schedule buses for repair without disrupting routes
Communicate urgent repairs or safety-related concerns to the Service Manager immediately
Document road calls, tow requests, and breakdown responses
Track causes of road calls and provide reporting for trend analysis
Maintain the PM calendar and notify staff of upcoming preventive maintenance requirements
Flag overdue PMs and support prioritization
Schedule buses for lift inspections, camera/GPS maintenance, and safety audits
Track mileage, fuel reports, and utilization trends
Assist with parts ordering, tracking, and inventory management
Ensure accurate documentation of parts received, used, and returned
Coordinate with vendors for tire services, equipment repairs, and warranty claims
Maintain purchase order logs and support budget tracking
Generate reports for DOT audits, inspections, district reviews, and internal leadership requests
Maintain CDL, medical card, and training compliance records for maintenance personnel when applicable
Assist with accident documentation, photo logs, and repair follow-up
Qualification
Required
2–4 years of experience in fleet operations, transportation, logistics, or maintenance support
Strong knowledge of fleet documentation and DOT/ADA compliance requirements
Experience with fleet software systems and Microsoft Outlook and Excel
Strong communication and organizational skills
Ability to manage competing priorities in a fast-paced environment
Preferred
Experience with special needs transportation is a plus
Benefits
A comprehensive set of health, wellness, and development benefits
Company
Sunrise Bus Transportation
Like the certainty of a rising sun, Sunrise is committed to delivering unparalleled reliability, consistency, and confidence for school district administrators, parents, and children alike.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Karol Round, CPA
Chief Financial Officer
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