LiveOak Fiber · 1 month ago
Construction Administrative Coordinator
Niceville, FL
Full-time
Onsite
New Grad, Entry LevelLiveOak Fiber is a growing company that values employee contributions and career growth. The Construction Administrative Coordinator will support the construction department by managing administrative processes, tracking materials, and facilitating communication between teams and stakeholders.
InternetTelecommunicationsWired TelecommunicationsWireless
Responsibilities
Assist with tracking material quotes, purchase orders, and delivery schedules
Monitor material needs and coordinate with vendors to ensure timely availability for construction projects
Manage and maintain accurate material and project records within NetSuite
Update and track project information and communications in HubSpot
Follow up on permitting processes and ensure compliance with local and municipal regulations
Coordinate 8-1-1 System requests to support utility locates and construction readiness
Organize, maintain, and archive as-built documentation for completed projects
Track department goals, metrics, and performance data to support leadership reporting and decision-making
Serve as a liaison between Construction, HOA representatives, and SMB Sales teams to support project coordination and updates
Assist with managing incidents and complaints, ensuring proper documentation, follow-up, and timely resolution
Qualification
Required
High school diploma or equivalent required
Previous administrative experience in construction, utilities, or a related field
Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
Demonstrated ability to manage multiple tasks in a fast-paced environment
Strong attention to detail and follow-through
Must be able to provide proof of eligibility to work in the U.S
Knowledge of construction administrative processes, material tracking, and project coordination
Ability to navigate and maintain data across multiple systems with a high level of accuracy
Strong organizational skills with the ability to prioritize competing deadlines
Ability to communicate clearly and professionally with internal teams, vendors, HOAs, and external partners
Ability to identify issues, escalate appropriately, and support timely resolution
Preferred
Experience working in a construction, telecommunications, or utility environment
Experience using NetSuite and HubSpot or similar ERP/CRM systems
Familiarity with permitting processes, municipal requirements, and utility coordination
Experience supporting cross-functional teams and leadership reporting
Benefits
100% company-paid medical, dental, vision benefits
Bonus potential
Company
LiveOak Fiber
LiveOak Fiber is a broadband service provider that provides reliable fiber internet for residential and business use.
Founded in 2022
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$400MKey Investors
JP MorganInfraRed Capital Partners
2024-09-03Private Equity
2024-07-01Debt Financing· $250M
2022-07-11Private Equity· $150M
Leadership Team
Shane Schilling
Chief Operating Officer
Recent News
2025-06-23
2025-05-17
2025-04-08
Company data provided by crunchbase