DLA Piper · 6 days ago
Office Administrator
Austin, Texas Metropolitan Area
Full-time
Hybrid
Senior Level
6+ years expDLA Piper is a collaborative and supportive firm that values its employees as its core asset. The Office Administrator plays a crucial role in driving administrative excellence and fostering a positive work environment while engaging with senior leadership, clients, and external stakeholders to translate organizational goals into actionable outcomes.
AdviceLaw EnforcementLegalProfessional Services
No H1B
Responsibilities
Directs, manages, and oversees the daily administrative business functions of the office
Represents and supports firm decisions and initiatives, managing through change
Plans and facilitates office core management team meetings to ensure collaboration on operational excellence
Manages, advises, and mentors direct reports, including compensation planning, performance evaluations and onboarding
Holds individual meetings with each direct report for at least 30 minutes every month
Reports and communicates with Director of Administration, relaying information and escalating office needs, employee relations, or other issues/challenges in a timely manner
Influences across departments and senior staff
Regularly interacts and engages with office lawyers to ensure strong practice support and proactively identify and address needs, sharing feedback across departments for continuous improvement
Manages, facilitates, and supports lateral integration ensuring effective collaboration of firm resources for successful practice integration into the firm
Plans, attends, and prepares agenda and materials for partner meetings, presenting on business and financial matters, as needed
Partners with talent acquisition, practice group, and/or local office partners for lateral recruiting efforts and initiatives and onboarding of new associates
Collaborates with OMP and marketing and business development on office marketing budget and client-facing and business development opportunities, which may include managing contracts for strategic utilization of sports tickets to maximize ROI
Partners with various departments on office events and initiatives to maximize engagement and build/maintain a positive office culture
Helps improve the firm's brand recognition in the community through civic involvement and local networking and collaborating with the firm’s Alumni team
Partners with the firm's Real Estate leadership team and Operations on space planning to include refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs and construction management and external use of office space
Participates in firmwide initiatives with department leadership and senior management
The OA will serve as a key partner to the Director of Administration, contributing to one or more strategic functional areas within the department, which may include: Attorney & Business Professional Relationship Management, Process Improvement & Technology (AI), Communications & Leadership Liaison, Talent Management: Recruiting, Training & Development, Manages complex workflows and broader impact
In alignment with firm initiatives, supports and drives efforts around billing and collections to optimize cash conversion and meet office goals
Works collaboratively with Practice Group Directors to partner with lawyers to ensure the implementation of best practices in fiscal management
Prepares, analyzes, and maintains accurate office administration and related office budgets for all areas of responsibility
Qualification
Required
High School or GED
6 years of experience managing an office in a professional services or law firm environment, preferred
Knowledge of basic accounting principles to include budget management required
Demonstrated ability to assume a leadership role and make decisions while fostering a teamwork environment
Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload
Demonstrated ability to communicate clearly and professionally, both orally and in writing
Demonstrated ability to provide quality client service to both internal and external contacts regarding administrative matters of a complex nature
Requires patience, creativity, discretion, and the ability to negotiate and influence change
Demonstrated ability to effectively supervise others, including hiring, training, assigning work, managing performance, and counseling
Ability to lead others in the development of a cohesive, effective work unit
Basic understanding of local and national labor laws, HR practices, and legal requirements
Possess knowledge of basic accounting and budgeting principles and the ability to track, organize, analyze, and report financial data clearly
Elevated level of knowledge of MS Suite to prepare a variety of business communications
Preferred
Bachelor's Degree in Business Administration, Finance or related field
Experience with facilities management to include design, construction, contract negotiations and project management a plus
Company
DLA Piper
DLA Piper is a global law firm with lawyers located in more than 40 countries to helps clients with their legal needs around the world.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Robert Bratt
Chief Operating Officer and Executive Director, US Operations
Andrew Dyson
UK Managing Partner
Recent News
CEE Legal Matters
2026-01-14
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