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Wikimedia Foundation · 1 day ago

Wikimania Scholarships and Volunteer Coordinator (Paris Based) 6 Month-Contract

United States

Contract

Remote

Mid Level

3+ years exp

The Wikimedia Foundation is the nonprofit that hosts Wikipedia and other free knowledge projects, seeking to facilitate the sharing of knowledge. The Wikimania Scholarships and Volunteer Coordinator will support the coordination of scholarships for attendees of Wikimania 2026 in Paris, manage communication with scholars, and assist in organizing volunteer activities during the event.

Computer Software

Comp. & Benefits

Responsibilities

Supporting the Wikimania 2026 Core Organizing Team with the facilitation and coordination of scholarships awarded to individuals for attending Wikimania 2026 in Paris

Supporting communication with successful scholars on the requirements needed for travel, visas, and accommodation

Communication and coordination with scholars on volunteer role opportunities at Wikimania. Previous experience working with volunteers is expected

Attending Scholarship coordinating weekly call on every Monday, 5 pm to 6 pm CEST, and Core Organizing Team weekly call on every Monday, 6 pm to 7 pm CEST

Building the FAQ for guidance of answering potential inquiries

Answering any ad hoc questions with guidance from the Senior Manager and the Core Organizing Team

Collaborating in the making of and sending out a ‘Wikimania Guide for Attendees’ to give essential and helpful information about when they arrive, France customs and culture and their time at the event

Attendance at Wikimania 2026 to support scholars while they are at the event with queries and questions. Dates are the last week of July

Post-event evaluation, reporting, and review of the scholarship process

Attend Core Organising Team or subcommittee meetings, sometimes on weekends and evenings, to work through action items and updates

Support the Scholarship subcommittee with any necessary admin work and coordinate the committee’s work, and facilitate some of the work, including internal and external communications

Contribute to post-event surveys and debriefs

Working with the event team to help develop the content for and facilitate training and information sessions

Attend pre-event training for all event support that will be on-site at the event

Help manage documents via Google Docs and spreadsheets

Work with volunteers on keeping information up to date on the Wikimania pages and communication channels regarding Scholarships

Help to liaise arrival and departure of volunteers with designated local agents

Help coordinate scholars' volunteering activities during the event, including helping to organize the volunteer rotas during Wikimania and being there at the event to help with any last-minute changes or troubleshooting

Qualification

Event coordinationVolunteer managementBilingual FrenchBilingual EnglishAdministration skillsCommunication skillsCustomer serviceCultural awarenessProblem solvingTeam collaboration