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Bay Area Legal Services · 3 weeks ago

Legal Administrative Assistant-Senior Advocacy Unit

Tampa, FL

Full-time

Hybrid

Mid, Senior Level

$23.90/hr - $23.90/hr

3+ years exp

Bay Area Legal Services is dedicated to providing high-quality legal counsel to individuals and non-profit groups with limited access to legal services. They are seeking a Senior Administrative Assistant to support attorneys by performing various administrative duties, including case management and client assistance.

LegalNon ProfitProfessional Services

Culture & Values

Responsibilities

Opening case file organization; file maintenance to insure compliance with grant requirements; Interview applicants for legal assistance and establishing preliminary eligibility; Documents case activities in Legal Server. Receiving and processing referrals, performing conflict checks, searching and downloading online court records, and forwarding to attorneys

Log incoming mail and track deadlines/calendar court dates etc., assist with scheduling translators/interpreters and prepare payment for these as necessary, log and track client court ordered classes/deadlines, disclosures, updated financial affidavits etc., draft simple pleadings, notarize documents, e-file pleadings. Assist with correspondence, phone calls, preparing and proofreading documents for submission, etc

Prepare closing letters and client evaluation/satisfaction surveys, copy & file surveys if returned, complete/review closing check list prior to closing file in Legal Server, complete LSC compliance checklist prior to official closing of file, review with & verify Team Leader check off is complete, close briefs & files in case management system

Provide support and case tracking results for grant reporting, i.e. submit forms to Team Leader or project director as needed, gather and supply grant data for reporting (i.e. LSC, VOCA, SAFENET, LHK, etc.)

Copies, distribute mail, prepare outgoing mail (certified), maintain hard copy files, phones, fax etc. as needed

Arrange outreach events to educate various under-served communities within Pasco County about the services offered

Qualification

Legal Administrative SupportMS Office ProficiencyCase ManagementBilingual (English/Spanish)Compassionate UnderstandingCommunicationDetail OrientedTeam Collaboration

Required

High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of experience as administrative assistant and 1 of these years in a Legal Administrative Assistant or Legal Administrative Support Position

Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook

Excellent written and verbal communications skills, very detailed and deadline oriented

Ability to interview clients to determine essential facts and issues with regard to the nature and severity of their legal problems

Ability to work responsibly and independently, being a contributing team member, and comfortable with case management and organizing files and data

Ability and willingness to work in close contact with staff on legal problems of clients and to accept supervision and instruction

Sympathetic and compassionate understanding of the social, economic and legal issues faced by low-income individuals with limited access to such services. Ability to relate well and effectively with diverse groups and individuals