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O'Reilly Auto Parts · 3 days ago

Project Compliance & Payment Specialist

Springfield, MO

Full-time

Onsite

Entry Level

2+ years exp

O'Reilly Auto Parts is a well-established company known for its growth and stability. They are seeking a Project Compliance & Payment Specialist to manage the review and approval of contractor payment applications, ensuring compliance with contracts and coordinating project reimbursements and audits.

AutomotiveManufacturingRetailWholesale

Responsibilities

Responsible for the review and payment approval of General Contractor payment applications for the development of new, relocation, renovation and remodel projects

Ensure compliance to the construction contract, receipt and review of material testing reports, coordinate project reimbursements, bond releases, complete and issue final cost report

Audit General Contractor payment applications and verify receipt of all contractual and/or government required documents

Review contract documents submitted through Lucernex workflow for accuracy and completeness including fully executed building permit from governing authority, certificate of Insurance showing proper coverage amounts and dates, completed subcontractor list including trades completed by the General Contractor, Hazardous Material disposal documentation, order information for HVAC, Electrical, Energy Management and materials supplied by O’Reilly, etc

Compare schedule of values for current payment application to the progress of work completed as shown in the weekly field reports submitted by the General Contractor

Work with Construction team to resolve any questionable amounts

Enter payment information into Lucernex budget tracking and ensure all divisions of work are within the approved amounts, including approved change orders

Process miscellaneous invoices received for store construction projects

Review submitted lien waiver documents for completeness and to ensure compliance with state requirements

Complete and record Notice of Commencement or Notice of Completion documents as required by each state

Work with Legal team to resolve any recorded liens or other legal notices received during the course of a project

Utilize information available in Lucernex including site plan, legal description, tax parcel number, and permitting information to determine appropriate governing authority

Research site on Google Earth making note of adjacent buildings/business and street names

Verify address assigned by governing authority to confirm accuracy

Distribute address assignment information to appropriate groups

Address verification requests are received from multiple sources throughout the company and must be thoroughly investigated and resolved as quickly as possible using process/steps similar to address assignment

Track receipt of soil and concrete testing results to ensure compliance with specification

Review received soil compaction/proof-roll reports and 7-day/28-day concrete strength testing to ensure compliance with specifications. Work with Construction team to resolve any questionable results

Submit stressing records to structural engineer for review and approval when applicable

Review property lease and purchase information to identify opportunities for cost sharing and reimbursement

Coordinate with Construction team to collect cost documents from General Contractor

Coordinate with Property Management team to collect monies owed

At project completion perform complete audit of all invoices, change orders, lease amendments and other government documents to identify any potential duplicate payments, reimbursable deposits or any other cost recovery opportunity

Utilizing Lawson project activity query and Lucernex budget tracking reports reconcile construction expenses and investigate/resolve any discrepancies

Prepare final project cost report and issue to Finance team

Qualification

LucernexConstruction complianceInvoice auditingMicrosoft OfficeResearch skillsVerbal communicationWritten communicationAttention to detailCritical thinkingTime management

Required

High school diploma or equivalent

2+ years of general office experience

Ability to work independently as well as in a team environment

Excellent verbal and written communication skills

Strong research skills, including the ability to obtain research from multiple sources, conduct valid Internet research, investigate and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions

Ability to use relevant information and individual judgement to ensure processes comply with laws, regulations or standards

Possesses superior attention to detail in order to spot inconsistencies in contracts

Reading comprehension to interpret and apply policies, procedures and agreements

Critical thinking skills are a must, as is creative problem solving and time management

Proficiency with Microsoft Office products including Word and Excel

Great attention to detail and organizational skills