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NEOGOV · 2 months ago

Human Resources Office Services Coordinator

Mesquite, TX

Full-time

Onsite

Mid Level

$48K/yr - $60K/yr

4+ years exp

NEOGOV is a company that provides comprehensive human resources solutions, and they are seeking a Human Resources Office Services Coordinator. This role involves performing a range of administrative duties in support of the HR department, including personnel assistance, clerical support, and coordination of civil service activities.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

All behaviors comply with the Code of Conduct and Rules of Behavior outlined in chapter 8 of the General Government Policies and Procedures Manual

Depending upon assignment, may plan, prioritize, assign, facilitate, and review the work of assigned administrative staff; provide training and direction as needed

Depending upon assignment, may oversee and participate in clerical and secretarial support work to assist designated department staff in the completion of their duties and responsibilities. This includes, but is not limited to, drafting, and posting open meeting notices/agendas and assisting with open records requests

Answer questions and provide information to civil service applicants and promotional examinees with respect to entry level hiring and career advancement

Prepare and maintain a variety of files and filing systems; prepare, maintain, and update various records; research and verify information as requested; purge files as appropriate

Screen and direct calls and visitors as appropriate; schedule travel arrangements, reservations, daily operations, or meetings as assigned

Participate in annual department budget preparation and administration

Audit and process accounts payable requests for HR, Risk Management, and Civil Service testing. Serves as proctor for civil service exams

Perform post-accident, reasonable suspicion, and random drug testing as needed

Order and maintain office supplies and associated materials; maintain purchase orders for office supplies and associated materials

Plan and execute city-wide recognition activities with regards to annual Service Awards and Administrative Professionals Day as needed

Must be able to assist and provide backup coverage for all administrative positions with the HR and Risk Department

Reconcile and process all insurance billing; reconcile and coordinate with COBRA third party administrator

May serve as a Notary Public; notarize a variety of documents related to City business

Attend various meetings and take, transcribe, and prepare minutes as appropriate; prepare agendas and associated materials

Assist with computer troubleshooting as necessary; assist with entering data into the computer system; backup flash drives as requested; research various information as needed

Participate in the preparation of work schedules; assist in developing goals and objectives for the department's various functions

Monitor use of City equipment for HR and Risk Management staffs to include the PC replacement schedule

Perform other duties as assigned

Qualification

Human ResourcesOffice AdministrationSupervisory ExperienceBudget PreparationNotary PublicClerical SkillsData EntryCommunication Skills

Required

Bachelor's degree from an accredited college or university with major coursework in human resources, public administration, management, or another related field

Four years of progressively responsible office administrator experience. (Depending upon assignment, the two-year experience requirement shall include one year of lead or supervisory experience)

Possession of a valid driver's license