MongoDB · 1 day ago
Manager, Executive Assistant
United States
Full-time
Hybrid
Mid, Senior Level
$78K/yr - $153K/yr
5+ years expMongoDB is a leading database company empowering innovation at the speed of the market. They are seeking a Manager, Field Ops Executive Support to provide high-level executive support to a Field Operations Executive while leading a team of Executive Assistants, focusing on operational excellence and team development.
Cloud ComputingDatabaseOpen SourceSaaSSoftware
Responsibilities
Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones
Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions
Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness
Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development
Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments
Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive
Identify inefficiencies and suggest process improvements that elevate both individual and team performance
Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios
Contributes to and executes on key strategic priorities for the Global Executive Support Team, demonstrating strong ownership, embraces adversity, and is results-oriented
Demonstrate the ability to recruit, onboard, develop and retain a high performing team. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
Confident in delivering performance expectations and bi-annual performance conversations. Provides regular thoughtful feedback and evaluates their Direct Reports fairly against those expectations. Identifies and nurtures future talent, driving development opportunities and ensuring a strong, sustainable talent pipeline
Acts as a role model of our values and Leadership Principles to the Global Executive Support Team as well as holding those they manage accountable
Collaborate with other managers to scale best practices, implement efficient processes, and improve the Executive Support organization
Partners on headcount planning, team allocation, and resource strategy whilst being resourceful, thinking beyond immediate organizational needs to support broader company goals
Build trusted relationships with executives, peers, and cross-functional partners, managing up effectively and influencing across levels with clarity and confidence
Operate with transparency and autonomy, surfacing insights, sharing context, and enabling better strategic decisions across the leadership team
Seeks out diverse perspectives, encourages different points of view, and welcomes constructive feedback, in order to build trust
Qualification
Required
5+ years of experience supporting senior executives or equivalent exposure to executive-level work, or other relevant experience working directly with executives
Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom)
Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs
Demonstrated ability to plan and manage high-volume domestic and international travel
Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity
Highly adaptable and calm under pressure—able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed
Willingness to work flexible hours to support global stakeholders and executive needs
Preferred
At least 1 year of experience managing a team and/or mentoring preferred
Bachelor's degree or equivalent professional experience preferred
Knowledge of AI tools is a plus
Benefits
Equity
Participation in the employee stock purchase program
Flexible paid time off
20 weeks fully-paid gender-neutral parental leave
Fertility and adoption assistance
401(k) plan
Mental health counseling
Access to transgender-inclusive health insurance coverage
Health benefits offerings
Company
MongoDB
MongoDB is a next-generation database that helps businesses transform their industries by harnessing the power of data.
5001-10000 employees
H1B Sponsorship
MongoDB has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (159)
2024 (150)
2023 (133)
2022 (79)
2021 (51)
2020 (30)
Funding
Current Stage
Public CompanyTotal Funding
$311MKey Investors
SalesforceEquityZenT. Rowe Price
2024-11-14Post Ipo Equity
2024-10-16Post Ipo Debt
2018-03-06Post Ipo Equity
Leadership Team
Jim Scharf
Chief Technology Officer
Ronnen Miller
SVP, Global Technical Services
Recent News
Investing.com
2026-01-06
2025-12-15
Company data provided by crunchbase