Smilow Cancer Hospital · 1 month ago
AP Systems Analyst
New Haven, CT
Full-time
Onsite
Mid Level
3+ years expSmilow Cancer Hospital is dedicated to providing high-quality patient care, and they are seeking an AP Systems Analyst to ensure the readiness and stability of accounts payable systems. The role involves supporting the AP team, managing ERP enhancements, and developing training materials while ensuring efficient processing and compliance.
Hospital & Health Care
Responsibilities
Supports AP team members to resolve complex issues in invoice payment between vendor and Procure-to pay cycle, resolving invoice interface issues and assist with monthly AP close process
Identifies root causes of unmatched invoices and works with Corporate Supply Chain (CSC) to fix root causes and reduce late invoice payment, accounting accruals, and late fees
Reduce Received Not Invoiced (RNI) liability and reduce unmatched invoices due to Invoiced Not Received (INR)
Participate in the planning, design, and implementation of advanced automated systems to improve processing efficiency and lower costs
Assist staff with vendor credit holds and create a process to identify uncollected return credits
Assist staff in resolving payment issues using INFOR Spreadsheet Designer (ISO) to extract charging information for uploading invoices and creating and maintaining ISO templates for invoice and vendor maintenance
Identify vendors that have discounts if specific payment terms are met and assist staff in meeting those terms
Liaison between staff, internal IT and vendor to fix ERP issues
Assist in extracting data in developing measures of staff productivity
Maximize ERP features to streamline payment processing, including the goal of a single paying agent
Continue support of the goal to transition to all electronic payments
Assist YNHHS departments with procedures for workflow processes that bring in invoice files, including patient refunds, legal payments, garnishments, and worker's compensation files
Responsible for lnfor security access for AP staff
Perform other duties as necessary to support the needs to meet the demands of the department
Responsible for administrative functions in creating new entities/locations, and cash format setups
Acts as the lNFOR SME, supports staff and other departments for all AP functions, and assists Accounting, CSC, Internal Audit and other YNHH Departments as needed
Reviews vendor supplied upgrade documentation to identify AP related enhancements
Develop/refine additional scripts for UAT testing and support UAT testing of ERP upgrades, data conversion and integration activities
Maintains integrity of the AP electronic database, assists other YNHHS entities in implementing and correcting database issues
Supports systems integrated with ERP including Hyland document workflow and MHC check printing software
Works with internal ITS team to ensure integrated software is maintained on current versions
Supports initiatives defined by Finance leadership
Develop standardized procedures for AP functions, including PO invoice processing, expense invoices, INFOR Spreadsheet Designer (ISO) invoice and credit uploads, vendor statement reconciliation, invoice error correction and payment processing
Create training material to train new AP staff
Design documentation for departments within YNHH that clearly explains procedures for invoice submission, payment, vendor creation, and invoice inquiries
Assists with EBP compliance and audit requests
Identify specific areas to streamline vendor master including reducing alternate remit addresses, obsolete company defaults, and vendors without recent activity
Create and maintain vendor categories to assist YNHH staff in locating vendors authorized to supply specific goods and services
Identify values not on vendor master that cause errors in invoice processing, missing vendor company defaults and inconsistent vendor terms
Other duties as needed
Qualification
Required
Bachelor's degree in Business Administration or Information Technology related field of study is required
Two to three (2-3) years? experience in related field can be substituted for each year of the four (4) years of college
Outstanding teamwork skills are comfortable in both cultivating a team and functioning with a complex matrix structure
Strong analytic and time management skills and can deal with multiple complex projects at the same time focusing on key deliverables
Knowledge of accounts payable systems and workflow management
Strong project management skills
Attention to detail with the ability to delegate tasks and coordinate activities of a team
Excellent written and oral communication skills
Customer service orientation, comfortable working at all levels of the organization
Strong sense of curiosity, a willingness to learn and a logical thinker
Preferred
Prior experience with information system implementations
Minimum of three (3) years or more of related experience
Minimum of two (2) years? work experience in leading multiple systems implementations, upgrades and maintenance activities concurrently
Company
Smilow Cancer Hospital
At Smilow Cancer Hospital at Yale New Haven, hundreds of specialists are changing the face of cancer treatment.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jeremy Kortmansky
Associate CMO for Network Medical Services, Chief Network Officer
Company data provided by crunchbase