Eide Bailly LLP · 2 days ago
Office Administrator
Des Moines, IA
Full-time
Onsite
Senior Level
5+ years expEide Bailly LLP is a collaborative workplace that emphasizes integrity and support for one another. The Office Administrator will manage office operations, promote engagement, and oversee administrative processes to ensure efficiency and compliance within the office.
Business Development
No H1B
Hiring Manager
Kat Mueller
Responsibilities
Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring
Ensures the success of the Administrative team and serves as a resource to the Administrative Manager. May serve as a Career Advisor
Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary
Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtables
Oversees finance and practice management related processes for the office/department
Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors
Oversees the administrative team management including coordination to ensure office coverage and approve time off requests
Oversees Office Learning Coordinator and professional licensing and membership processes
Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned
Coordinates vendor contracts for the office
Reviews office payroll hours bi-weekly
Participates in benefit and culture overviews for local recruiting efforts
Ensures timely and accurate performance on assigned projects
Maintains compliance with project budgets, turnaround times, and deadlines
Qualification
Required
5+ years of experience in office management including supervisory experience required
Knowledge of practice management systems
Ability to formulate and analyze reports and interpret financial reports
Ability to plan, organize, develop, implement and interpret the programs, goals, policies and procedures of a large organization
Knowledge of facilities management processes and principles
Ability to communicate clearly in writing and verbally
Ability to work on multiple projects and meet deadlines by setting priorities with work projects
Ability to establish and maintain effective working relationships with co-workers and clients
Highly proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat
Prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs
Must be authorized to work in the United States now or in the future without visa sponsorship
Preferred
A Bachelor's Degree in Accounting or Business Administration
Power BI and Microsoft Dynamics experience
Benefits
Generous paid time off
Comprehensive medical, dental, and vision insurance
401(k) profit sharing
Life and disability insurance
Lifestyle spending account
Certification incentives
Education assistance
Referral program
Company
Eide Bailly LLP
Eide Bailly helps businesses work smarter — financially, operationally, and strategically.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Carrie Haugen
Eide Bailly BOLD Women Program Co-Founder/Co-Facilitator
Timothy Waufle, CPA
Outsourced CFO and Controller
Recent News
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