Flow · 2 weeks ago
Executive Assistant, Operations & Real Estate
Miami, FL
Full-time
Onsite
Senior Level
7+ years expFlow is a company reimagining living and working experiences, focusing on creating vibrant, human-centered communities. As the Executive Assistant for the Head of Operations & Real Estate, you will provide dedicated support, manage administrative tasks, and enhance operational efficiency for senior leadership.
Commercial Real EstateCommunitiesProperty DevelopmentReal EstateResidential
Responsibilities
Serve as trusted advisor and thought partner
Independently manage competing priorities and complex scheduling demands, communications, logistics, agendas, and personal events with absolute discretion
Coordinate all travel arrangements and detailed itineraries
Serve as a key liaison for internal teams and members of the organization’s leadership team with special projects as needed. May include projects in Capex, Design, People Ops, Finance, Real Estate, and beyond as needed
Proactively anticipate business needs related to scheduling, travel, and personal commitments
Track and prepare expense reports for reimbursement and billing
Draft personalized correspondence and documents as requested
Plan and support events such as retreats, meetings, and staff gatherings—including research, logistics, day-of support, and invoice management
Other various and ad hoc administrative and personal duties as needed
Travel to project sites as needed to support ongoing projects
Qualification
Required
7-10+ years' experience in an executive-level/senior leadership support role required
Undergraduate degree or equivalent experience
A self-starter with a high energy and careful attention to detail
Problem solver with a process-improvement mindset
Exceptional organizational and prioritization skills honed through years of managing multiple high-level projects simultaneously
Highly flexible, can change course quickly, and with a strong ability to multitask
Excellent oral, written, and communication skills
Excellent computer skills; proficient or advanced skills in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and well versed in data management
Benefits
Comprehensive benefits package (Medical / Dental / Vision / Disability / Life)
Paid time off and 13 paid holidays
401(k) retirement plan
Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
Access to HSA-compatible plans
Pre-tax commuter benefits
Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings
Company
Flow
Flow is a residential real estate firm that provides lifestyle, financial, and other services.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$450MKey Investors
Andreessen Horowitz
2025-04-24Series B· $100M
2022-08-15Series Unknown· $350M
Leadership Team
Scott Ryder
Chief Technology Officer
Julian Pearlman
Partnerships
Recent News
TokenInsight News
2025-12-29
2025-12-13
2025-11-19
Company data provided by crunchbase