Northwestern Medicine · 2 weeks ago
Anatomic Pathology Operations Coordinator, Full-Time Days Plus $10,000 Sign-On Bonus
Chicago, IL
Full-time
Onsite
Mid, Senior LevelNorthwestern Medicine is a leader in the healthcare industry, committed to a patient-first approach. The Anatomic Pathology Operations Coordinator will facilitate quality service delivery in the Gross Room(s) and Autopsy Services, coordinating with Pathologists and overseeing daily operations, staff training, and compliance with regulatory standards.
Emergency MedicineHealth CareHospitalMedicalNutritionRehabilitation
Responsibilities
Reviews and verifies specimen integrity, quality control records/logs and quality assurance parameters are maintained. Coordinates and monitors corrective action
Develops standard operating procedures and maintains document control
Ensures compliance with all federal, state, local, JCAHO, CAP, multi-disciplinary, hospital regulations, policies and procedures
Participates in planning and maintenance of the laboratory information system (LIS)
Assures that all computer systems-related changes, e.g. builds, interfaces within the department are appropriately planned for, well documented per department policy and have received documented approval at all steps
Investigates and resolves patient, technical and workflow problems related to the Gross Room(s) and Autopsy Services
Develops and maintains relationships with all customers and suppliers
Assures that service standards are implemented and evaluated
Facilitates a multi-disciplinary and collaborative approach to patient care and interdepartmental problem solving/service delivery
Instructs Pathologists’ Assistants, Surgical Pathology Technologists and Technicians and Autopsy Technicians on new methods and instrumentation
Develops curriculum and oversees the education and training of residents and staff in conjunction with the Medical Director. Assists with orientation and instruction of pathology staff, residents and medical students in Surgical Pathology and Autopsy procedures to include specimen description, dissections, dictation techniques, basic specimen handling, and use of Anatomic Pathology equipment. Provides clinical performance feedback on pathology residents
Assumes delegated responsibilities in the absence of the Manager
Oversees the inventory system to ensure appropriate and adequate supply levels to meet department requirements. Oversees the submission of supply requests in accordance with section budget requirements and Purchasing requirements
Coordinates the maintenance and repair activities as related to equipment and facilities
Assists Manager in the interviewing and selection of new hires
Coordinates and supervises section staffing to ensure sufficient staff to cover all aspects of service. Proactively adjusts daily staff work assignments due to sick leave or increased patient volume. Evaluates/approves the need for staff overtime and temporary help
Oversees staff adjustments in the Automated Time Recording system, vacation requests and leave requests
Supports management team with approving timecards for all employees within service line/department
Ensures department staff provides consistent quality and customer service to all customers
Oversees the orientation and training and evaluates Gross Room(s) and Autopsy Services personnel according to guidelines established by Laboratory Management and Human Resources
Maintains staff competency and training documentation, including continuing education records
Actively ensures staff compliance to Rules of Personal Conduct
Adheres to hospital and department policies and procedures
Performs duties of the Pathologists’ Assistant as needed
Performs, records and maintains quality assurance and patient information as required by the laboratory and accrediting agencies, eg. CAP, JCAHO
Coordinates operation and maintenance of laboratory equipment; assures maintenance of service records
Coordinates advanced troubleshooting and repair
Well versed in contractual terms of maintenance agreements and their administration
Coordinates development, revision and updating of procedures and relevant documentation
Participates in and presents at laboratory meetings and continuing education programs
Coordinates section technical in-service programs
As appropriate for the Laboratory section, coordinates the handling and reporting of proficiency testing. Investigates and corrects deficiencies with appropriate monitoring
Creates, develops and maintains RVU and productivity systems
Assures that all billing for services is accurate, timely and in compliance with regulations
Assists in preparation and monitoring of expense/revenue budgets
Coordinates product evaluation consistent with Hospital Materials Management Program
Initiates and facilitates preparation of new program proposals
Reconciles statistics and adheres to revenue management standards
Maintains productivity standards; organizes and coordinates staff variable in relation to volume, service and financial goals
Participates in the negotiation of pricing/terms for supplies and maintenance agreements
Assures that research activities performed in the section are in compliance with Hospital Research policies
Coordinates preparation of major equipment purchase proposals, selection, and documents for equipment acquisition
Participates in the negotiation process
Participates in facility changes and planning
Establishes and executes personal development objectives as part of annual objective setting process which complements current position
Identifies and pursues activities/development opportunities which are appropriate for position and personal development objectives, e.g., participation/leadership in relevant professional groups associations, continuing education as participant, presenter, planner
Assesses and communicates staff development needs to Manager
Adheres to Patients First Management standards on leadership, communication and visibility
Coordinates critical situations involving patients, staff, and visitors and consults with Manager or Director for guidance as needed (e.g., complaints, discipline, the press, etc.)
Facilitates effective interdepartmental communication of incidents with appropriate personnel (Manager, Director, Medical Staff; etc.)
Promotes philosophy and objectives of the Hospital, Division and Department
Identifies and communicates key issues and trends to Manager
Works with Medical Directors in implementing goals, objectives, budgets and new programs
Works with Medical Directors on resolution of technical and operational issues
Supports Clinical Quality Management activities
Qualification
Required
Qualifies as a General Supervisor as defined in CLIA 88 regulations
Master's degree in applicable discipline
PA-certified through recognized Board of Registry, ASCP or equivalent
Benefits
Tuition reimbursement
Loan forgiveness
401(k) matching
Lifecycle benefits
Company
Northwestern Medicine
Northwestern Medicine is the collaboration between Northwestern Memorial HealthCare and Northwestern University Feinberg School of Medicine around a strategic vision to transform the future of health care.
Founded in 1972
10001+ employees
H1B Sponsorship
Northwestern Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (75)
2024 (66)
2023 (70)
2022 (78)
2021 (35)
2020 (39)
Funding
Current Stage
Late StageTotal Funding
$25M2018-06-26Grant· $25M
Leadership Team
Howard Chrisman, MD
President and CEO
John A. Orsini, CPA
Senior Vice President and Chief Financial Officer
Recent News
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