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FreedomCare · 2 weeks ago

Manager of Events, Travel, and Workplace Operations (Long Island, NY)

Long Island, NY

Full-time

Onsite

Mid, Senior Level

$75K/yr - $90K/yr

6+ years exp

FreedomCare is a Healthcare company that is innovating and revolutionizing the way home care is delivered. The Manager of Events, Travel, and Workplace Operations will ensure a consistent, professional, and cost-effective experience across all offices and events, leading a team responsible for optimizing workplace experience, events, travel coordination, and vendor management.

FitnessHealth Care

H1B Sponsor Likely

Responsibilities

Oversee all physical and logistical aspects of office environments

Manage real estate strategy, site selection, lease negotiations, renewals, and office compliance (safety plan, emergency plan, mandated posters, etc) in consultation with Finance, Compliance, and other applicable teams

Ensure office setup/teardown for openings, closures, and events and resolve any office repairs needed

Oversee in-office design, furniture, branding, and visitor experience standards by ensuring offices are clean, functional, and stocked

Provide oversight of the front desk operations, security, and building access

Manage mail services and other vendor relationships (building, cleaning, security, maintenance)

Manage relationships with travel vendors and audit travel for necessity and cost efficiency

Enforce and implement travel guidance in alignment with the policy developed by the Corporate Accounting team

Communicate travel expectations clearly to employees and event planners

Support reporting and tracking of travel-related spend and compliance; Partner with Accounting to monitor adherence and address exceptions

Manage budget and design for swag, gifting programs, and branded materials

Manage caregiver swag, field kits, and tabling/outreach materials

Oversee inventory and storage for all products

Lead planning and execution of internal and external events designing the events with a high regard for the participant experience, collaboration, and hospitality

Forecast and manage event budgets, logistics, catering needs, and vendor contracts

Ensure marketing and communications alignment for events

Participate in onsite execution of events or office set-ups

Implement post-event reporting and feedback loops

Own successful implementation of Summit, happy hours, in-office days, and staff retreats

As needed, help to design or facilitate remote events, meetings, or team building activities

Develop reporting for all spend categories (swag, events, travel, office operations)

Create standard operating procedures and develop repeatable monthly operating rhythms

Optimization of budgets, including but not limited to: expense tracking, cost projections, and financial reporting and forecasting

Partner with Finance (budget control), People & Culture (culture and employee experience), Operations (travel readiness), Benefits (accommodations), Compliance (required postings, safety and emergency plans), and Marketing (brand alignment)

Collaborate with internal stakeholders to define event goals, themes, and logistics in order to ensure alignment with organizational objectives and desired outcomes

Oversee a small team responsible for travel and events. Provide guidance, help prioritize tasks, support professional growth, and hold team members accountable for delivering on their responsibilities

Qualification

Event planningWorkplace operationsVendor managementBudget managementFacilities managementCross-functional collaborationCommunication skillsLeadership skillsOrganizational skillsTime managementAttention to detail

Required

Bachelor's degree in Business Administration, Operations Management, Hospitality, or related field

Must have reliable transportation and be able to travel as needed between FC sites in NYC and surrounding boroughs. Occasional overnight travel is rare but may be requested

6+ years of experience in workplace operations, facilities and vendor management, and/or event planning

Proven track record managing multi-site operations and large-scale events

Experience enforcing compliance and operational standards across diverse teams

Ability to deliver clean, well-run offices and organized events with measurable impact

Commitment to creating purposeful, on-brand swag and professional experiences

High attention to detail with ability to manage competing priorities in a fast-paced environment

Strong leadership and cross-functional collaboration skills

Expertise in budget management / cost control

Demonstrated ability to identify opportunities to improve or scale workplace and event operations. Uses judgment and data—such as feedback, usage patterns, and attendance metrics—to refine future offerings and make strategic recommendations

Excellent communication and stakeholder management / relationship building abilities

Demonstrated ability to work efficiently, independently, and collaboratively to meet deadlines, satisfying all stakeholders

Excellent organizational and time management skills

Benefits

Medical benefits

Retirement plans

Wellness programs

Fun company events

Ongoing learning opportunities

Company

FreedomCare

As a leading CDPAP provider, FreedomCare helps you reclaim your right to health and happiness

Founded in 2015

New Hyde Park, New York, USA

501-1000 employees

https://freedomcareny.com

H1B Sponsorship

FreedomCare has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2021 (1)