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Arnot Health · 22 hours ago

Outpatient Administrative Assistant - OB GYN

Elmira, NY

Full-time

Onsite

Entry Level

3+ years exp

Arnot Health is seeking an Outpatient Administrative Assistant for their OB GYN department. The role primarily involves performing various medical office support services, including patient intake, billing preparation, and scheduling, while ensuring a positive experience for patients.

Health CareHospitalMedical

H1B Sponsor Likely

Responsibilities

Prepares daily schedule & distributes

Answers incoming calls courteously and efficiently- routes all medically related calls to appropriate care provider for further action

Screens new patients to ascertain what provider it would be appropriate for them to see

Prepares charts for appointment

Obtains & updates all patient demographic information timely and accurately

Collects patient co-pays at time of visit

Maintains accurate accounting of daily cash /receipts and sends timely to billing department

Prepares billing superbills and tracks daily encounters

Sorts distributes mail according to office protocol

Sends out medical release forms and medical history questionnaire to new patients

Orders office supplies as required

Makes all necessary appointments per provider instructions

Prepares orders for any testing, obtains any needed prior authorizations

Gives patient any needed instructions as directed by clinical staff or provider

Documents all follow up appointments

May be asked by provider(s) to schedule follow-up visit, consultations, referrals and forward any material needed for appointment

Is responsible to scan into medical record any incoming documentation and forward to appropriate clinical staff in timely fashion according to protocol

May be asked to obtain prior authorization and have method to track results in a timely fashion

Notifies patient by phone or mail with any pertinent information as instructed by clinical staff such as appointment changes, forms, letters etc

Transcribes notes (when applicable) and updates medical records

Files/scans results according to protocol

Processes all medical records requests according to protocol

Assists Administrator, provider(s), nurse(s) and other staff with other practice related functions

Maintains professional behavior and appearance

Functions with awareness for safety of patients, co-workers and self (i.e. OSHA compliance)

Completes annual Merit Fair

Is responsible for attending all annual mandatory educational programs as required by position

Employee understands and demonstrates the importance of satisfying the needs of the customer/patient by interacting with him/her in a friendly and caring way, being attentive to customer’s needs, both psychologically and physically, and by taking the initiative to maintain communication with the customer in order to provide a secure and pleasant experience with the Arnot Health

It is understood that this list is typical duties for the classification and is not to be considered inclusive of all duties which may be assigned

Qualification

Medical Office SupportPatient IntakeBilling PreparationScheduling AppointmentsMedical DocumentationCustomer ServiceCommunication SkillsTeam Collaboration

Required

Performs a variety of medical office support services for Outpatient Services

Primarily responsible for routine office functions, patient intake and registration, preparation of billing forms, scheduling and pre-authorizations

Reports to Practice Manager

Prepares daily schedule & distributes

Answers incoming calls courteously and efficiently- routes all medically related calls to appropriate care provider for further action

Screens new patients to ascertain what provider it would be appropriate for them to see

Prepares charts for appointment

Obtains & updates all patient demographic information timely and accurately

Collects patient co-pays at time of visit

Maintains accurate accounting of daily cash /receipts and sends timely to billing department

Prepares billing superbills and tracks daily encounters

Sorts distributes mail according to office protocol

Sends out medical release forms and medical history questionnaire to new patients

Orders office supplies as required

Makes all necessary appointments per provider instructions

Prepares orders for any testing, obtains any needed prior authorizations

Gives patient any needed instructions as directed by clinical staff or provider

Documents all follow up appointments

May be asked by provider(s) to schedule follow-up visit, consultations, referrals and forward any material needed for appointment

Is responsible to scan into medical record any incoming documentation and forward to appropriate clinical staff in timely fashion according to protocol

May be asked to obtain prior authorization and have method to track results in a timely fashion

Notifies patient by phone or mail with any pertinent information as instructed by clinical staff such as appointment changes, forms, letters etc

Transcribes notes (when applicable) and updates medical records

Files/scans results according to protocol

Processes all medical records requests according to protocol

Assists Administrator, provider(s), nurse(s) and other staff with other practice related functions

Maintains professional behavior and appearance

Functions with awareness for safety of patients, co-workers and self (i.e. OSHA compliance)

Completes annual Merit Fair

Is responsible for attending all annual mandatory educational programs as required by position

Employee understands and demonstrates the importance of satisfying the needs of the customer/patient by interacting with him/her in a friendly and caring way, being attentive to customer's needs, both psychologically and physically, and by taking the initiative to maintain communication with the customer in order to provide a secure and pleasant experience with the Arnot Health

Preferred

High school graduate or equivalent with concentration in secretarial sciences preferred

Minimum three years experience as a Medical Office Assistant preferred

Experience with coding helpful

Company

Arnot Health

Arnot Health is a healthcare center that specializes in bariatric. cancer, heart, maternity and orthopedic care services.

Founded in 2011

Elmira, New York, USA

1001-5000 employees

https://www.arnothealth.org

H1B Sponsorship

Arnot Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (5)

2023 (4)

2022 (1)

2021 (2)

2020 (2)