University of Chicago · 4 weeks ago
Account Create Team Financial Specialist
Chicago, IL
Full-time
Hybrid
Entry, Mid Level
$55K/yr - $75K/yr
2+ years expThe University of Chicago is a prestigious institution seeking an Account Create Team Financial Specialist to support its University Research Administration department. This role involves executing activities related to the intake, review, and establishment of sponsored awards, ensuring compliance and collaboration with various stakeholders.
Higher Education
Responsibilities
Responsible for insuring compliance measures are in place (COI, CITI, IRB, IACUC, IBC) and identifying potentially detrimental terms and conditions
Intakes and processes all unilateral awards, all amendments and modifications. Intakes and collaborates with URA Post Award Research Administrators on all bilateral awards
Reviews all advance account requests by local departments and in accordance with URA business processes and assigns to team members. All accounts are created in Oracle
Prioritize work to complete assignments on a timely basis
Complete Award Summary document, ensuring that all appropriate attributes are noted and established correctly within university system
Partner with Post Award Research Administrators, and business units/departments regarding all activities associated with award intake in a timely and fiscally responsible manner
The individual is a member of a Team and must contribute to the team effort, as needed. This will involve timely service to departments, units, and sponsors as needed, and collaboration with Post Award Research Administrators. As needed, this individual will perform back-up duties during vacation or sick leaves of other Award Intake Team staff
Run weekly reports to monitor accuracy and ensure awards are being processed in a timely manner. This includes ad hoc reports and data cleanup as needed
This individual will recommend business process improvements and will actively participate in continued process improvements related to account creation
Maintain appropriate data entry into institutional database for all account creations and modifications, ensuring data quality and documentation of any institutional risk
Gain and maintain thorough understanding of university and sponsor regulations. Continuously seek to improve the award intake process for sponsored projects
Participate in institutional training specific to award intake as requested by the Associate Director of Post Award Support Services
Through interaction with a variety of federal and non-federal funding agencies, faculty, and staff, provides professional assistance with the administration and coordination of proposals and awards in research and training
Maintains correspondence between the agency and University community to obtain and process necessary pre- and post-award information. Reviews and processes various pre- and post-award activities
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Preferred
Experience working with sponsored research administration in an academic environment
Participation interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices, and fiscal reporting
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations
Background with the University of Chicago systems such as AURA and Oracle
Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel
Strong computer skills including word processing, database management and spreadsheet skills
Proactive, solution-oriented, with exceptional communication and analytical skills necessary to review a sponsored award agreement; determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines
Work with various sponsor electronic systems
Interpret sponsor guidelines and regulations to ensure accurate response
Independence: Work independently with a high degree of initiative, curiosity and minimal supervision. Willingness to learn new skills, take on new challenges, and ability to effectively interact and collaborate with all levels of university administrators and faculty members. Make decisions independently that will have downstream impacts on the management of sponsored projects
Communication Skills: Excellent oral and written communication skills with the ability to interact effectively with a diverse range of stakeholders, with faculty and administrative staff at the University, and close collaboration with all staff within the office of University Research Administration
Service Orientation: Positive, service-oriented attitude with a courteous demeanor, maintaining professionalism in all interactions. Ability to develop and manage interpersonal relationships
Discretion and Confidentiality: Ability to handle sensitive and confidential situations with absolute discretion and maintain confidentiality
Attention to Detail and Accuracy: Exceptional attention to detail and thoroughness in completing tasks accurately. Work on multiple projects simultaneously, set priorities, and meet deadlines
Organizational and Multitasking Skills: Strong organizational skills with the ability to multitask, meet deadlines, and navigate ambiguity in a fast-paced work environment. Interact by phone, email, online meetings or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations
Judgment and Project Management: Sound judgment with the ability to prioritize and anticipate potential issues and address them proactively
Adaptability and Feedback Reception: Stay current with technology and digital tools. Ability to maintain composure under pressure, work flexible hours as needed, and respond constructively to feedback
Benefits
Health
Retirement
Paid time off
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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