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NYC Department of Health and Mental Hygiene · 3 weeks ago

Procurement Coordinator

New York, NY

Full-time

Hybrid

New Grad, Entry, Mid, Senior Level

0+ years exp

The NYC Department of Health and Mental Hygiene is dedicated to protecting and improving the health of NYC residents. The Procurement Coordinator is responsible for timely procurement processing, preparing procurement documents, and ensuring compliance with procurement rules and regulations.

Health Care

Responsibilities

Prepare procurement documents, including Purchase Orders, Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications

Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards

Provide status update in all systems on a regular basis

Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations

Ensure potential contractors are both responsive and responsible

Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances

Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration

Ensure that contract scopes are complete and meet the needs of the Agency

Identify challenges and solutions on procurement matters; correspond with program and ACCO Senior staff for rapid solution

Participate in meetings concerning contract or purchase order portfolio and provide accurate status of procurement actions

Promote increased utilization of City-Certified M/WBE vendors and assist in the achievement of other initiatives related to procurement

Work on special projects as needed

Qualification

Procurement processingContract negotiationVendor communicationDocument reviewTechnical assistance

Required

A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management

An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in '1' above

A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in '1' above

A combination of education and/or experience equivalent to '1', '2', or '3' above. College education may be substituted for professional experience under '2' or '3' above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in '1' above

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above

To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III

Benefits

A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.

Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.

A public sector defined benefit pension plan with steady monthly payments in retirement.

A tax-deferred savings program

A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.

Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.