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Montgomery County, PA · 4 days ago

Court Clerk

Norristown, PA

Full-time

Onsite

New Grad, Entry Level

$23/hr - $30/hr

Montgomery County, PA is seeking a Court Clerk responsible for managing court files and documents for various divisions of the Court of Common Pleas. The role requires proficiency in court procedures, effective communication with court personnel, and the ability to maintain confidentiality and accuracy in record-keeping.

GovernmentLaw EnforcementPublic SafetySocial Assistance

Responsibilities

Review with the Judge and Crier the daily schedule and communicate with various departments

Act as a liaison between Attorneys, Pro-Se Parties, Plaintiff, Defendants, Petitioners/Respondents and the Court

In the absence of the Crier, the Clerk swears in witnesses and assists the Court in making arrangements for sequestered Jurors

Has daily contact with Sheriff’s Department to ensure security in the courtroom

Supervises all courtroom personnel

Must be able to access all Court related documents and navigate all court-related programs

Communicate with Judge and discuss any inquiries he/she may have

Obtains files for all scheduled cases: Obtains, prepares and places files in chronological order

Review each file for any outstanding bench warrants, and/or petitions relating to court proceedings

Ensures that each file contains the relevant paperwork and proper Order attached

Print out the necessary Petitions/Motions and any additional information for those Judges who do not refer to court files

Assume responsibility for all forms being properly executed and filed: Must have knowledge of proper forms used for each court proceeding and assumes responsibility for acquiring and preparing of all forms, legal documents and correspondence necessary to enable court proceedings to flow efficiently

Must have knowledge to draft Orders; Processes all Court Orders, including e-filing, and correspondence to completion in criminal, civil, family and juvenile matters

Maintain knowledge and procedures in all divisions of the Court

Accurately annotate daily lists and Orders and distribute same to the appropriate departments

Court Liaison: Interpret and pass information to the Bench and court-related departments

Prepares and communicates the directives of the Court to Judicial Secretaries, Court Administration, Clerk of Courts, Adult Probation, Prothonotary, Court Interpreter, Domestic Relations, Sheriff’s Department and other court-related departments

Record keeping: Keep accurate, efficient and legible minutes of trials, hearings, court procedures and Interpreter’s time

Caption all participants such as attorneys, defendants/respondents, plaintiffs/petitioners, and juror’s names

Keep time of commencement and adjournment of Court

Keep accurate Reporter Sheets on all matters heard

Jury Trials: Responsible for seating and swearing in Jury Panel

Distribute Jurors’ Questionnaires to counsel, removing selected Jurors’ Questionnaires and retaining them until the completion of the Jury Trial

Keep account of the collective and individual voir-dire

Assist Tipstaves in strikes for cause and pre-emptory strikes during Jury Selection

Validate and confirm Attorneys’ strikes prior to presenting Petit Voir Sheet for Attorneys’ signatures

Once jurors are selected, announce names, new juror numbers and assist in seating

Swear in Jury according to the law

Prepare sheet of selected jurors and distribute to all appropriate personnel

Render and record the Verdict as announced by the Foreperson under the direction of the court

Train new Court Clerks: Under the direction of the Supervisor, train newly employed clerks by giving them intensive direction and training in all divisions of the Court

Assist them in identifying all necessary paperwork and orders required in each file for the matters before the Court

Computer skills: Knowledge of all court-related computer programs; Prothy Viewer, Oracle, CPCMS and Main Forms Management

Knowledge of Microsoft, Internet Explorer and the Montgomery County Link which assists and enhances the function of the Court in criminal, civil, family and juvenile courts

Responsibility for accurately retrieving data from (CPCMS), Sherlock (Sheriff’s Transportation List of defendants) and Court Clerks PFA

Must create personalized forms when Judge requests and then enter into Main Forms Management

Adaptability: The Court Clerk must be able to navigate from courtroom to courtroom and adapt themselves to each division of the Court

They must be mindful that each Judge has a different procedure and may have their own specialized forms

They must be able to be ready to transition to another assignment in the same day

The ability to work beyond established court hours as needed by the Court is an occasional requirement of the position

Qualification

Court-related computer programsMinute takingParalegal CertificateCollege DegreeInterpersonal skillsWritten communicationOral communicationOrganizational skillsAttention to detailAdaptability