NYC Department of Health and Mental Hygiene · 4 weeks ago
Office Associate
New York, NY
Full-time
Hybrid
Entry Level
1+ years expThe NYC Department of Health and Mental Hygiene is dedicated to protecting and improving the health of NYC. The Office Associate will provide support to the Bureau’s administrative operations, ensuring compliance with regulations and assisting with various clerical tasks.
Health Care
Responsibilities
Perform moderately difficult and responsible clerical work in maintaining and checking various records and filing, including scanning documents into electronic file, and support of records management systems
Conduct data entry and data retrieval using excel and other systems across multiple databases to support administrative operations
Assist in filing and tracking of e-Performance documents for employees (e.g., Tasks & Standards/ Evaluation documents)
Collect and file documentation for personnel actions (new hires, leaves of absence, promotions and separations)
Schedule meetings and interviews, reserve conference rooms, notify participants and send confirmation for public facing activities
Ensure proper storage and handling of confidential information and update databases in accordance with protocols
Liaise with staff and leadership across borough offices, divisions and agency
Assist in special projects and perform other duties as assigned
Qualification
Required
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute
Preferred
Excellent oral, written and interpersonal communication skills
Highly organized, strong attention to detail, and solution oriented
Ability to multitask in a fast-paced environment
Working knowledge of Microsoft Office Suite desired but not required
Experience with data entry and querying datasets a plus
Benefits
A premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
A public sector defined benefit pension plan with steady monthly payments in retirement.
A tax-deferred savings program
A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Company
NYC Department of Health and Mental Hygiene
NYC Department of Health and Mental Hygiene is a Hospital & Health Care company.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jose Ortiz
Chief Technology Officer
Aaron Anderson
CFO/Deputy Commissioner
Recent News
Crain's New York Business
2025-07-24
Healthcare IT News
2025-03-25
Healthcare IT News
2025-03-01
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