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ARA · 2 days ago

Project Manager Assistant (PMA)

Huntsville, AL

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Applied Research Associates, Inc. (ARA) is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The Project Manager Assistant will provide project management support and coordination to complex contracts and assist project managers in managing scope, budget, schedule, and deliverables.

ConsultingHealth CareInfrastructureManufacturingTraining

No H1B

Security Clearance Required

U.S. Citizen Only

Hiring Manager

Andrea Blair, PHR, SHRM-TA

Responsibilities

Provide project management support and coordination to complex contract(s), project task(s) or a business unit

Assist project managers with managing scope, budget, schedule, and deliverables

Provide Administrative support in: prepare/schedule meetings, presentations, logistics, annotate meeting minutes, record action items, and occasionally present information to client during regular reporting meetings

Knowledge in Purchasing with micro-purchase orders (MPO) and purchase orders (PO)

Assist in project scheduling using MS Project

Assist in updating reports and any financials other reports as needed

Ability to track annual fiscal plans and monthly updates, maintenance, and reporting

Some experience in Contract administration and maintains contract budgets

Assist PM’s with bill of materials

Assist and prepares technical proposals, contract billing, estimates materials, equipment, production costs and delivery schedules

Qualification

MS ExcelProject management supportMS ProjectContract administrationMicrosoft WordTechnical proposalsAdministrative supportPurchasing knowledgeFiscal trackingPresentation skills

Required

Intermediate to Advanced level proficiency in Excel

Experience assisting in Project management or contract's role supporting DoW or other scientific / technical programs for scope, cost, and schedule

Ability to provide Administrative support in: prepare/schedule meetings, presentations, logistics, annotate meeting minutes, record action items, and occasionally present information to client during regular reporting meetings

Knowledge in Purchasing with micro-purchase orders (MPO) and purchase orders (PO)

Assist in project scheduling using MS Project

Assist in updating reports and any financials other reports as needed

Ability to track annual fiscal plans and monthly updates, maintenance, and reporting

Some experience in Contract administration and maintains contract budgets

Assist PM's with bill of materials

Assists and prepares technical proposals, contract billing, estimates materials, equipment, production costs and delivery schedules

Must be proficient with Microsoft Word and Project

Work requires sitting, sitting for long periods of time, pushing, pulling, standing, standing for long periods of time, reaching, grasping, bending, climbing, stooping, hold and move items with hand(s), multilimbed coordination, finger dexterity, arm-hand steadiness, vision for close and distance and must be able to lift up to 50lbs individually, 50lbs or more with assistance

Bachelor's Degree and 0-2 years relevant work experience; OR In lieu of a degree, a H.S. diploma and 4+ years' experience as a Project Manager Assistant