Getty · 1 week ago
Administrative Assistant
Los Angeles, CA
Full-time
Hybrid
Mid, Senior Level
$31/hr - $40/hr
6+ years expGetty is committed to creating a welcoming workplace, and they are seeking an Administrative Assistant to support the Creative Director of PST ART and the department. The role involves organizing workflows, managing travel arrangements, and providing administrative support while ensuring efficient operations within the team.
Museums & Institutions
Responsibilities
Organizes and expedites flow of work through supervisor's office and/or administrative department. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues
Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials. Including correspondence involving high-level officials inside and outside the organization calendar and accepts or declines commitments on their behalf
Makes travel arrangements for supervisor, department or project team as needed
Prepares expense reports in accordance with Getty Business and Expense policy and procedures
Coordinates department/program public relations functions, as assigned, such as special events, conferences, seminars, workshops etc. Arranges with external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials. May attend functions to ensure satisfactory outcome
Assists in administration of contracts. May draft agreements with partners, vendors and outside institutions including letters of agreement, contracts, and letters of invitation
Monitors budgets, prepares and submits reports. Interacts with Procurement and Finance Departments to provide information and resolve issues
Researches and gathers data for department/program reports. Conducts preliminary analysis of data. Recommends report content and format to display findings most effectively
Responds to inquiries or requests for information or refers to supervisor, as appropriate. May have significant interactions with VIP constituents
Assists in maintaining office equipment and purchases
Provides guidance and direction to staff and/or external consultants
May oversee a variety of administrative, technological, and/or infrastructure projects
Qualification
Required
Bachelor's degree
Minimum 6+ years related experience
Advanced computer skills and demonstrated experience with office software and email applications
Excellent organizational skills and attention to detail
Demonstrated success in following through and completing projects
Excellent verbal and written communication skills
Excellent customer service/interpersonal skills
Ability to prioritize, multi-task and assign work to others
Preferred
Depending on assigned area, reading or conversation skills in one or more foreign languages preferred
Benefits
Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick, and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
Company
Getty
The J. Paul Getty Trust is a cultural and philanthropic institution which promotes critical thinking.
1001-5000 employees
H1B Sponsorship
Getty has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (15)
2023 (3)
2022 (5)
2021 (4)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
David Newbury
Senior Director, Public Technologies
Recent News
2026-01-17
Company data provided by crunchbase