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WellLife Network · 2 weeks ago

Program Assistant Supported Housing LI - 1008I - (SUH02) - Mon-Fri 9AM-5PM

Brentwood, NY

Full-time

Onsite

New Grad, Entry Level

WellLife Network is one of New York’s largest nonprofit health and human services organizations, dedicated to empowering individuals and families. The Program Assistant role involves performing diversified routine clerical duties to support the program, including typing correspondence, managing calls, scheduling appointments, and maintaining files.

CommunitiesHealth CareMedicalNon Profit

Responsibilities

Types a variety of routine program correspondence (e.g., letters, memoranda, forms, grants, bills, applications, reports), ensuring correct spelling, punctuation, and grammar

Receives, screens, takes messages, or routes incoming telephone calls. Responds to routine questions regarding the program

Schedules appointments and maintains calendar

Receives, reads, sorts, and distributes, for example, incoming mail, phone messages, paychecks, metro cards. Logs and maintains accurate records of distributed materials. Prioritizes mail, taking notice of required actions and due dates. Prepares outgoing mail for delivery

Sets up, organizes, and/or maintains computerized and physical alphabetical, numerical, and/or chronological files used by program staff. Controls confidentiality of files, as necessary

Sends and receives faxes; make copies and performs other routine clerical duties

Resolves routine problems; refers other matters to appropriate staff

Attends designated meetings; takes and accurately transcribes minutes and forwards to supervisor

Monitors inventory levels of office supplies; prepares requisitions; places approved orders; receives and stocks supplies

Collects and verifies data; keys data from a variety of source documents to update and maintain program files and records. Generates routine computerized reports

Maintains working environment in a safe and orderly manner

Follows program and crisis intervention protocols, as needed

Performs other related duties, as assigned

Qualification

Microsoft Office SuiteTyping 40 wpmBasic arithmetic skillsInterpersonal skillsCrisis intervention protocolsOralProgram proceduresFirst Aid certificationCPR certificationCPI trainingOMH approved trainingConfidentialityWritten skills