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GableGotwals · 2 weeks ago

IP Docketing Clerk

Tulsa, OK

Full-time

Onsite

Entry Level

1+ years exp

GableGotwals is a full-service law firm with nearly 100 attorneys and a strong reputation for high-quality legal services. The IP Docketing Clerk will maintain the firm’s intellectual property docketing system and ensure accurate tracking of patent and trademark deadlines, supporting attorneys and paralegals in managing information flow between clients and intellectual property offices.

Consulting

Comp. & Benefits

Responsibilities

Review incoming correspondence from the USPTO, foreign agents, and clients to identify and record key dates and actions in the docketing system

Enter, update, and maintain all patent and trademark deadlines, status changes, and related information in accordance with firm procedures and client requirements

Generate and distribute daily docket reports to IP Assistants for handling

Monitor and track due dates to ensure all filings, renewals, and maintenance actions are completed on time

Assist with opening and closing IP matters in the docketing database

Coordinate with attorneys, paralegals, and support staff to clarify instructions and resolve discrepancies

Perform routine audits of docket data to ensure accuracy and compliance with firm and client guidelines

Maintain confidentiality and handle sensitive information with discretion

Provide general administrative support to the IP team as needed

Qualification

IP docketing experienceMicrosoft Office SuiteIP docketing softwareAttention to detailOrganizational skillsWritten communicationVerbal communicationTime-management skillsConfidentiality

Required

High school diploma or equivalent required

Strong attention to detail and accuracy

Excellent organizational, prioritizing and time-management skills

Ability to manage multiple deadlines and work in a fast-paced environment

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access) and Adobe Acrobat

Commitment to maintaining confidentiality and ensuring data integrity

Ability to work independently with minimal supervision, using initiative to ensure that work is performed timely, professionally and with attention to need for confidentiality

Demonstrate sound judgment and excellent organizational, interpersonal, proofreading, verbal and written communication skills with co-workers and clients