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Minnesota West Community and Technical College · 1 day ago

Vice President of Finance & Facilities

Southwest, MN

Full-time

Onsite

Lead/Staff, Director/Executive

$109K/yr - $173K/yr

5+ years exp

Minnesota West Community and Technical College is seeking a Vice President of Finance and Facilities to serve as the Chief Finance Officer. This role provides vision and leadership for financial planning and fiscal operations, ensuring that strategies support student success while promoting fiscal accountability across the college community.

Higher Education

No H1B

Responsibilities

Provide leadership and organize and direct the financial management of the college including auxiliary services and college foundation

Ensure all funds are accounted for in accordance with Minnesota State and State of Minnesota policies and procedures

Develop, recommend and implement strong financial management policies, forecasting techniques, and procedures within the college to ensure accurate and timely financial reporting as it relates to the control of receipts and expenditures

Implement any policy or procedural changes directed from Office of the Chancellor

Coordinate audits to ensure compliance within Minnesota State and state policies

Oversee contractual relationships to ensure appropriate documentation is in place

Communicate with college administration, faculty, and staff in assisting with budget and other fiscal matters

Secure adequate insurance coverage for all facets of the college operation including property, liability, and other necessary coverage

Oversee College cash management process

Serve in an organizational leadership role in the preparation of the college's budgetary and facilities needs in relation to its overall strategic and operational plans

Provide financial recommendations and guidance that aids in decision-making

Select, develop, evaluate, motivate, and discipline key financial services, facilities, and auxiliary personnel to ensure a professional and high-quality workplace. Ensure that financial services and auxiliary personnel are giving quality customer service

Confer with staff members within the financial services, facilities, and auxiliary services departments to help resolve operational problems, interpretations of policies, rules and regulations, and assist with concerns related to their job functions

Provide general oversight to the campus business services operations

Provide financial analysis as assigned or requested by senior administration

Advise the college community of the financial impacts of decisions

Work with college administration in the development of short and long-term planning and forecasting models

Ensure that financial department policies and procedures are quality driven and align with the College master academic plan

Serves as the primary liaison with the Office of the Chancellor in all matters related to finance, facilities, and related reporting

Serve as one of the administrators formally delegated with the responsibility of the College President during the President’s absence

Provide leadership and vision for plant operations by creating, implementing, and monitoring policies and procedures for all physical plant and safety operations

Develop, recommend, maintain and implement policies, procedures, rules and regulations that direct the physical plant/facilities department of the college

Ensure compliance with Board of Trustees policy, Minnesota State procedures and applicable guidelines and pertinent law

Oversee the development of the Master Facilities plan and Emergency Operations Plan. Work with Physical Plant Director to establish goals and direct the work of staff to accomplish established goals

Work with President and Office of Chancellor staff on due diligence requirements for items such as land acquisitions, alternative financing options with utility savings and housing proposals

Facilitate and compile information for capital and HEAPR projects and monitor timeliness and appropriateness of college HEAPR and capital spending

Work with Physical Plant Director and appropriate Deans on proposed campus improvement and remodeling projects

Assure college’s operations accurately represent and maximize facility usage

Direct the preparation of requested financial reports so that the college is compliant with federal, state, and system requirements

Direct the preparation of requested financial reports so that managers receive financial data necessary to support their decision-making

Keep senior management appraised on college financial position to ensure continued financial viability

Direct the preparation of annual financial statements

Assemble necessary revenue projections to allow for budget development process to begin

Lead college administration and employees through the annual budget development process, ensuring the most efficient use of college resources

Analyze legislative allocation and ensure college is reporting expenditures correctly that ensure maximum return in legislative and Minnesota State funding formula

Provide general oversight and ensure auxiliary service operations are financially viable

Ensure auxiliary service operations are giving quality customer service

Set policy that supports the mission of the auxiliary services and gives direction for the employees to operate within

Leverage auxiliary services to address the evolving needs across the college’s campuses

Provide supervisory authority for direct reports in the areas of finance and facilities achieve the objectives of each area

Exercise appropriate supervisory authority and delegation so that applicable labor agreements and plans are equitably administered and employees effectively perform assigned job duties to achieve departmental objectives

Identify staffing needs for each area and assess the qualifications of candidates and effectively recommend the hiring of employees to perform the job duties to achieve departmental objectives

Evaluate employee performance, reward or discipline employees, and effectively recommend the promotion, suspension, discharge, or change of status according to performance

Confer with staff members individually and/or as a group to help resolve operational problems, interpret and implement policies, rules and regulation, and employee contracts. Address personnel conflict in a collaborative manner

Qualification

Financial ManagementStrategic PlanningBudget PreparationFacilities ManagementCertified Public AccountantHigher Education ExperiencePersonnel ManagementInclusivenessCommunication SkillsProblem Solving

Required

Minimum of five years of progressively responsible administrative or managerial experience in a medium to large organization. A degree in Business, Finance, Accounting, Management, Public Administration or related field may substitute for experience as follows: Associate's degree = 6 months of experience, Bachelor's degree = 12 months of experience, Master's degree = 18 months of experience

Demonstrated ability to understand financial management and to accurately forecast financial positioning

Demonstrated ability to communicate complex issues in a straightforward manner and work effectively across departments

Possess technical knowledge to collect, analyze, and solve complex situations

Possess short and long-term operational and strategic planning skills

Demonstrated ability to work successfully with persons of diverse backgrounds

Demonstrated commitment to inclusiveness, transparency and shared governance in leadership and decision making

A proven record of prioritizing and balancing multiple tasks with significant timeline pressures

Preferred

Master's Degree

Certified Public Accountant (CPA) certification

Experience in higher education, government entity, financial sector and/or public-sector entities

Experience working effectively and in collaboration with internal and external stakeholders in planning, budgeting, and implementation of strategic initiatives

Experience managing fiscal services, administrative services and a variety of auxiliary services or enterprises

Evidence of ingenuity and initiative to provide sound business leadership in support of innovative educational practices

Experience with facilities master planning, capital budget requests and building construction activities

Successful management of large capital renovation and building projects

Commitment to the mission, vision and core values of a comprehensive two-year college