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Cornell University · 4 weeks ago

Grants and Contracts Coordinator - Biomedical and Translational Sciences

Ithaca, NY

Full-time

Hybrid

Mid Level

$30.02/hr - $34.88/hr

4+ years exp

Cornell University is establishing a new Department of Biomedical and Translational Sciences and is seeking a Grants and Contracts Coordinator to support its research administration. This role involves providing comprehensive pre- and post-award support, acting as a liaison among stakeholders, and ensuring compliance with grant and contract regulations.

BiotechnologyHigher EducationMedicalUniversities

Growth Opportunities

No H1B

Responsibilities

Provide high-level pre-award grant and contract support, including proposal development, budget and justification preparation, sponsor-specific forms, and submission management

Maintain a broad understanding of departmental research priorities, faculty projects, and sponsor requirements; identify and communicate relevant funding opportunities

Independently ensure proposal compliance with sponsor, college, and university policies, monitoring deadlines and requirements through final submission

Serve as a primary liaison with PIs, department leadership, College Research Office, Office of Sponsored Programs, internal grant partners, and external collaborators

Coordinate and guide grant preparation activities within the department, providing direction to other grants and contracts preparers and balancing workload as needed

Act as the department’s subject-matter expert for pre-award processes, addressing questions, resolving issues, and advising stakeholders throughout the proposal lifecycle

Communicate grant activity and unique considerations to financial and administrative teams to support seamless transitions post-award

NFA preparation, database maintenance (e.g., critical grant tracking details), grant/contract progress reports, RPPRs, compliance verification (animal/human subject protocols), Just In Time submissions

Foresee and explore potential issues or problems, advise/recommend faculty and carry out solutions

Work in coordination with the BMS Financial Specialists, BMS Administrator, College Account Service Center (ASC), Office of Sponsored Programs (OSP), and Sponsored Financial Services (SFS)

Qualification

GrantsContracts supportProposal developmentBudget preparationMicrosoft Office proficiencyFunding opportunitiesAnalytical skillsCustomer service mindsetDiscretionProfessionalismExperience in academic environmentRegulationsNIH eRACommonsCornell policiesOrganizational skillsProblem-solving skillsInterpersonal communicationAttention to detailCollaboration skillsContinuous learning commitmentCross-functional teamwork

Required

Associate's Degree in accounting, business administration, or related field with four to six years of related sponsored programs experience, administrative/financial experience or equivalent combination of education and experience

Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and accuracy

Ability to manage multiple priorities and applications simultaneously, meet tight deadlines, and follow through on complex tasks

Excellent written, oral, and interpersonal communication skills, with a strong customer service mindset

Proven ability to work independently and collaboratively across cross-functional teams, using sound judgment to escalate issues when appropriate

Demonstrated discretion and professionalism in handling sensitive and confidential information

Proficiency with Microsoft Office and related software tools to manage information, analyze data, and produce reports

Commitment to continuous learning and to modeling values that support inclusion, belonging, wellbeing, and equitable working relationships

Preferred

Knowledge of federal, state, non-profits, foundations and industry sponsors

Understanding of applicable government regulations (Uniform Guidelines) and university policies

Proven experience with grant and contract preparation, submission and administration preferred

Working knowledge of NIH eRACommons for grant preparation

Experience in an academic environment

Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards

Benefits

3 weeks of paid vacation

13 additional holiday days with 2 additional floating holidays to be used at your discretion

An award-winning employer provided benefits program

Comprehensive health care options

Access to wellness programs

Employee discounts with local and national retail brands

Generous retirement contributions

Impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program