Black Hills Energy · 2 weeks ago
Facility Project Coordinator
Rapid City, SD
Full-time
Onsite
Mid Level
$67K/yr - $100K/yr
3+ years expBlack Hills Energy is a utility company dedicated to improving life with energy for over one million customers. The Facility Project Coordinator is responsible for corporate facility-related administrative support, contractor management, and facilitating logistics for community events and projects.
EnergyOil and GasRenewable Energy
No H1B
Responsibilities
Coordinate Jet Linx charter flight scheduling in alignment with corporate Aviation Policy, serving as the designated Flight Coordinator. Manage administrative responsibilities and program contacts, while arranging complex and detailed travel itineraries upon request from administrative staff and organizational leadership
Manage facility systems data records and files with accuracy and efficiency. Maintain comprehensive project and administrative filing systems to ensure timely access to reliable information, supporting streamlined workflows and operational effectiveness
Provide database record support for Archibus (Facility and Real Estate Asset Management Tool) and Spaceview (space management software)
Oversee and manage the facilities internal corporate web page, ensuring content accuracy, timely updates, and alignment with department objectives. Responsible for maintaining user accessibility, coordinating with stakeholders for content contributions, and supporting internal communications through effective web page administration
Process all facilities department invoices in accordance with corporate policies. Monitor contract timelines and proactively communicate with the team regarding upcoming expirations or required extensions to ensure continuity of services
Gatekeeper for facility-related service tickets, overseeing intake, tracking, and resolution. Coordinate with approved vendors and facility project managers to address deficiencies and ensure timely ticket closeout
Vendor management proxy for all facility managers, coordinating vendor onboarding and compliance with contract requirements. Maintain accurate database records related to vendor contracts, ensuring timely updates and alignment with corporate standards
Coordinate with the HR Talent Acquisition team to reserve workspace for job requisitions across the corporate facility portfolio. Utilize Archibus software to manage space assignments and ensure alignment with staffing plans and operational needs
Provide support to facility construction projects
Primary facilities liaison for Horizon Point community events and activities, ensuring coordination and execution of all necessary facility logistics to support successful event operations
Primary contact for furniture vendor coordination at Horizon Point - manage service requests, repairs, and chair inventory. Ensure timely resolution of issues and accurate tracking of assets to support facility operations
Coordinate large-scale employee relocations at Horizon Point in collaboration with IT teams and end users. Manage move logistics including box inventory, employee communications, and updates to seating assignments in the Archibus database to ensure accurate space management
Maintain professional and respectful interactions with all company employees, consistently providing friendly and helpful support to promote a positive workplace environment
Qualification
Required
Associate's Degree Project management, Business Admin, or related degree or equivalent combination of education and experience
Minimum three (3) years experience in construction, facilities, or property management, Project management or related experience
Preferred
Knowledge of use and operation of standard office equipment
Strong computer skills, including proficiency in Microsoft Office Suite – Excel, Word, PowerPoint, PowerBI, Co-Pilot, Teams and Outlook
Adept at finding ways to leverage technology to make processes simpler, more efficient and effective
Ability to plan, organize, prioritize, schedule and manage multiple projects and tasks with minimal supervision
Comfortable with ambiguity, ability to work effectively in a fast-paced environment with multiple priorities and manages to deadlines
Excellent organizational skills, with attention to detail, accuracy and timeliness
Knowledge of administrative and corporate office environment and procedures
Strong interpersonal skills and the ability to work effectively in a team environment
Proficient analytical and problem-solving skills
Outstanding verbal and written communication skills
Ability to provide great customer service
Ability to maintain professionalism at all times under stressful situations
Exceptional project management skills supported by a strong history of successful execution
Benefits
Annual discretionary bonuses
401(k) (6% company match and up to 9% company retirement contribution)
Tuition reimbursement
Generous paid time off benefits, including paid holidays and parental leave
Company paid life insurance and disability benefits (short and long term)
An employee assistance program and well-being benefits
Competitive medical, dental and vision insurance
Company
Black Hills Energy
Black Hills Energy is a growth-oriented, vertically integrated energy company with a mission of improving life with energy.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Linn Evans
President & Chief Executive Officer
Recent News
2025-10-09
2025-10-09
24-7 Press Release Newswire
2025-10-09
Company data provided by crunchbase