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Akima · 1 day ago

Office Administrator

Huntsville, AL

Full-time

Onsite

New Grad, Entry Level

Akima is a company that provides support and employment opportunities to Alaska Native communities. The Office Administrator will provide administrative and operational support to leadership, organize daily operations, and coordinate events to enhance employee experience.

ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support

No H1B

U.S. Citizen Only

Responsibilities

Prepare meetings by printing/binding briefings and setting up conference rooms

Finalize and edit presentations for spelling, formatting, and consistency

Create and manage Word, Excel, and PowerPoint documents, agendas, reports, and special projects

Support bi-weekly leadership meetings

Facilitate SPOT entries for international contracts

Manage incoming/outgoing mail and packages; coordinate FedEx shipments and maintain supplies

Allocate and reconcile P-card purchases in a timely manner

Prepare workspaces and welcome materials for new hires

Conduct new hire orientations and maintain onboarding materials

Serve as point of contact for new employees

Schedule and track Quality of Hire surveys at 60-day intervals

Complete I-9 documentation and upload to Equifax on start dates

Assemble welcome bags and distribute branded merchandise

Maintain and update office seating chart with manager approvals

Plan and execute internal events such as flu clinics, golf tournaments, intern programs, potlucks, Meet & Eats, and Treat Pickups

Coordinate monthly morale events (lunches, breakfasts, holiday events) including vendor quotes, budgets, and logistics

Organize the annual holiday party and leadership dinner, including catering, rentals, and volunteer coordination

Track work anniversaries and coordinate award plaques and shipments

Monitor and order office supplies, coffee, and snacks

Restock coffee/snack areas weekly and bi-weekly; maintain kitchen supply list

Maintain appearance of common areas; ensure kitchens and coffee bars are clean and stocked

Support other departments and executives as needed

Collect and track monthly CDRLs from internal stakeholders

Invest in building long-lasting relationships that promote the desired Akima/Pinnacle culture

Qualification

Office administration experienceMicrosoft Office SuiteMultitasking skillsOnboarding processesOrganizational skillsConfidential information managementEmployee engagementWritten communicationVerbal communication