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McGuireWoods LLP · 2 days ago

Legal Administrative Assistant

Jacksonville, FL

Full-time

Hybrid

New Grad, Entry Level

McGuireWoods LLP is one of the world’s leading law firms, providing legal solutions since 1834. They are seeking a Legal Administrative Assistant to support Practice Assistants with various administrative tasks in their Jacksonville, FL office.

ConsultingLegalProfessional Services

H1B Sponsor Likely

Hiring Manager

Emily Reed

Responsibilities

Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring and submitting expense reports

Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring

Prepares material for overnight/mail service deliveries

Maintains client and firm files as well as case documents

Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions

E-files in accordance with court procedures

Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s)

Prepares, proofreads, and edits legal documents and correspondence

Qualification

Microsoft ExcelDocument management softwareBilling software (Elite)Expense reimbursement softwareProofreading skillsTech-savvyCommunication skillsOrganizational skillsTeamworkProblem-solving skills

Required

Requires high school diploma or GED or an equivalent combination of education and experience

Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software; must be highly proficient in Excel

Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter

Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team

Excellent communication and proofreading skills

Preferred

Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver)

Benefits

Excellent benefits

Hybrid remote option

Company

McGuireWoods LLP

Glassdoor4.0

McGuireWoods, one of the world’s leading law firms, has earned the loyalty of its many longstanding clients with deep and broad legal experience; a passion for understanding their businesses and markets; innovative delivery of practical, business-minded solutions; and unmatched service.

Founded in 1834

Richmond, Virginia, USA

1001-5000 employees

http://www.mcguirewoods.com

H1B Sponsorship

McGuireWoods LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (3)

2023 (1)

2021 (3)

2020 (3)