NEOGOV · 1 month ago
Office Assistant I/II/III
Chula Vista, CA
Full-time
Onsite
Entry Level
$56K/yr - $68K/yr
1+ years expNEOGOV is seeking an Office Assistant for the Sweetwater Authority's Engineering and Operations Department. In this role, you will perform routine administrative and secretarial duties, assist with document preparation, and provide support in various clerical tasks.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assist with creating, revising, and inputting various administrative documents such as work orders, contracts, specifications, memoranda, letters, purchase requisitions, bid documents, Request for Proposals (RFP), statistical and general reports
Assist with producing correspondence, transmittals, faxes, memos, forms, and legal documents
Assist with posting/uploading documents to the Authority’s website
Assist with the review, application, and purchase of City and County utility permits
Proofread documents from Engineering and Operations and other departments; edit, revise, and ensure technical and grammatical accuracy
Maintain extensive department files, databases, books, reference manuals, and reports conducting research and compiling data
Provide support and assistance as needed with the preparation of bid documents for external contractors and consultants; including addenda, plan holder’s list, electronic bid postings, pre-bid meeting minutes, notice of award documents, rejection letters, process of contract documents for legal counsel approval, and the preparation of Notice to Proceed and Notice of Award letters
Escort the storage vendor representative to each shred bin located at the Administration Building to replace the full bin with an empty bin
Receive and distribute incoming mail; receive, send and distribute interoffice mail for the Authority’s courier; assemble, weigh, and apply postage to outgoing Authority business mail for USPS pickup
Perform as the Engineering and Operations Receptionist in an efficient and courteous manner, screen calls and visitors; refer inquiries from contractors, consultants, engineers, and others as appropriate; respond to complaints from the public and requests for information regarding the intent of instructions, precedents, and regulations
Perform other general duties, such as: make routine appointments, arrange conferences, and meetings; transcribe dictation from rough drafts or digital recordings; make deliveries/pickups; use photocopier and fax machine; receive and distribute mail; order office supplies; attend computer training classes, as required; prioritize workload
Send and receive radio messages for field employees
Establish and maintain effective working relationships with co-workers, customers, vendors, Board members, and the public
Perform other duties of a similar nature or level
Qualification
Required
Equivalent to completion of the twelfth grade, preferably supplemented by courses in business practices, keyboarding, and computer applications
One (1) year of increasingly responsible clerical experience, or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
Possess and maintain a valid California Class C Driver License
Maintain an acceptable, safe, and active driving record, together with proof of insurability
Obtain within one (1) year of hire date, a Notary Public Commission
Knowledge of modern office procedures and practices, equipment, and clerical techniques
Knowledge of computer programs and software, such as Microsoft Office
Knowledge of proper English usage, including spelling, grammar, and punctuation
Ability to perform routine clerical work
Ability to understand and carry out oral and written directions
Ability to deal with the public tactfully; follow written and oral instructions
Ability to operate a computer and related software applications
Ability to learn office methods, procedures, rules, and policies
Ability to learn to operate office machines, including word processing equipment, digital recorder, copy and fax machines, and calculators
Ability to learn to use computer programs and software, such as Microsoft Office, project tracking software, and Geographical Information System (GIS)
Ability to learn principles and practices of business communication
Ability to learn database management principles
Ability to learn to conduct research of existing records including the use of the Internet
Ability to communicate clearly and concisely, both orally and in writing
Ability to keyboard at a corrected speed of forty-five (45) words per minute
Ability to perform receptionist duties in an efficient and courteous manner
Ability to use interpersonal skills effectively as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
Benefits
Health insurance: Option of Cigna HMO's or Kaiser HMO for all full time employees and their dependents; employees share in a portion of the cost, not to exceed $35 per pay period.
Vision, dental, and orthodontic insurance: Premiums 100% paid by the Authority for employees and dependents.
Life insurance: Premiums 100% paid by the Authority for the employee. Optional dependent life insurance is offered at the employee's expense.
Retirement: Membership in California Public Employees' Retirement System (CalPERS) with the retirement formula of 2.5% @ 55 for existing "classic" members and 2% @ 62 for "new" members.
The Authority will contribute the equivalence of 24 hours of the employee's hourly rate into PARS 401(a) each fiscal year.
Deferred compensation: Authority-matched employee contributions to a qualified 457 (Lincoln, National, and CalPERS) plan up to $1,300 made to the employee's 401(a) (PARS) plan.
Paid Time Off (PTO): PTO is provided in lieu of traditional vacation and sick leave benefits. PTO is accrued based on years of service, beginning at 18 work days per year up to a maximum of 35 days.
48 hours of "floating" holidays to use each year.
Retiree Healthcare: At age 55 with 15 years of service the Authority pays $700/month. The amount the Authority pays is prorated for 10-15 years of service. Employees who retire between ages 50-54 with 10 or more years of service will receive 50% of the benefit amount. Payments cease after 10 years or upon reaching Medicare-eligible age.
Additional benefits include tuition reimbursement, an Employee Assistance Program (EAP) and more.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase