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Reed Smith LLP · 2 weeks ago

IP Docketing Specialist - (Remote)

United States

Full-time

Remote

Mid Level

$27.93/hr - $33.65/hr

3+ years exp

Reed Smith LLP is a dynamic international law firm dedicated to helping clients move their businesses forward. The IP Docketing Specialist provides support with data management and processing communications related to patent and trademark matters, ensuring the information aligns with established policies and procedures.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Proficient with Adobe Acrobat, Microsoft Word and Excel

Reviews, processes and dockets incoming and outgoing communications for patent and trademark matters

Utilizes computerized records management software programs and updates systems to reflect up-to-date data

Supports the Intellectual Property practice group with data audit projects in Digital File, PATTSYWAVE, and PracticeLink systems to ensure the information aligns

Supports projects relating to the incoming and outgoing transfer of client documents and/or files and matters

Assists with IP client portal set up and maintenance

Creates docket reports, data extracts, and other types of digital records reports upon request

Utilizes computerized records management software programs and updates necessary systems to reflect up-to-date data

Assists the docketing manager with software implementation projects with a focus on data auditing

Responds to requests from various internal personnel

Regular, consistent attendance is essential

Other duties as assigned

Qualification

Patent prosecution experienceData managementAdobe AcrobatMicrosoft WordMicrosoft ExcelComputerized records managementInterpersonal skillsAttention to detailCommunication skillsTeam-orientedProblem-solvingAdaptability

Required

Bachelor's degree or equivalent experience

Prior experience in Intellectual Property field in a law firm or corporate in-house environment

Three to five years of patent prosecution experience, both foreign and domestic (US)

Proficient with Adobe Acrobat, Microsoft Word and Excel

Keen attention to detail

Excellent interpersonal and communication skills are required in order to communicate and work with a diverse group of attorneys and staff via telephone, e-mail, and in person

Advanced knowledge of software programs and hardware used to perform processing tasks

Professional demeanor, high-quality work standards, and the ability to prioritize and perform effectively under pressure

Ability to change and adapt to current and future responsibilities and circumstances

Ability to work well within a team-oriented environment and contribute to effective team relationships

Ability to identify issues and proactively work to solve them or escalate as necessary

Ability to deal with stress associated with fast-paced work environment

Ability to handle multiple tasks on a daily basis and complete assignments within set timelines

Ability to use independent judgment and discretion and adapt to changing work situations

Ability to grasp and apply new ideas

Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use

Ability to utilize technology, including computers and telecommunication devices

Ability to read and interpret written documents, computer screens and other visual displays accurately

Ability to communicate effectively, orally and in writing, with various personalities at all levels

Ability to work long days as required

Benefits

401(k) Retirement Plan

Medical Insurance

Health Savings Account (HSA)

Virtual Health Services

Dental Insurance

Vision Insurance

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

Life Insurance

Short-Term Disability Coverage

Long-Term Disability Coverage

Flexible Spending Accounts (FSA)

Lyra Health Employee Assistance Program (EAP)

Paid Family Leave (for eligible Exempt and Non-Exempt staff)

College Savings Plan

Transportation Benefit

Back-up Child Care Services

College Coach Program

Pet Insurance

Paid Sick Time (for Exempt staff)

Paid Time Off (available to all full-time, non-temporary employees)

Company

Reed Smith LLP

Glassdoor3.5

At Reed Smith, everything we do is to apply our global experience in law to drive progress for our clients, for ourselves and for our communities.

Founded in 1877

Pittsburgh, Pennsylvania, USA

1001-5000 employees

http://www.reedsmith.com/

H1B Sponsorship

Reed Smith LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (6)

2024 (8)

2023 (9)

2022 (6)

2021 (4)

2020 (6)