Whitestone · 2 weeks ago
Finance Systems Specialist
United States
Full-time
Remote
Mid Level
$80K/yr - $90K/yr
3+ years expWhitestone is a fully remote, global creative branding agency specializing in branded merchandise programs. The Finance Systems Specialist supports the configuration and administration of finance systems, ensuring consistency and efficiency in financial processes while collaborating with various departments and external vendors.
AdvertisingE-CommerceMarketing
Responsibilities
Administer core finance platforms (e.g., QBO, Fathom, Avalara, Commonsku-related finance workflows, Chaser, ect.)
Manage user access, roles/permissions, and basic configuration updates
Support issue triage: diagnose workflow/system problems, coordinate with vendors, track resolution
Maintain consistent master data hygiene, including client setup standards, coding rules, entity tags as applicable
Maintain finance SOPs, checklists, and process maps
Support month-end readiness by keeping templates, schedules, and supporting trackers updated
Build and maintain 'how-to' guides and training resources for the Finance team (including offshore users)
Help standardize recurring processes to reduce manual work and errors
Assist with report refreshes, schedule automation, and dataset integrity checks
Validate key process outputs (tie-outs, exception lists, variance flags) and route issues to owners
Support implementation and upkeep of dashboards and recurring KPI views
Coordinate system vendors and help document integration requirements and testing steps
Support acquisition onboarding tasks including user setup, process documentation, basic system readiness checklists
Qualification
Required
3+ years in finance systems support, accounting operations support, or business systems administration
Comfort with finance workflows and controls (AP, AR, close fundamentals)
Excellent organization, documentation, and follow-through
Preferred
Experience with multi-entity companies and/or acquisitions
Knowledge of global finance and accounting systems
Familiarity with reporting tools (Fathom, Zoho Analytics, AI)
Benefits
Comprehensive medical, dental, and vision benefits, plus a monthly fitness stipend so your health goals don’t take a back seat.
A competitive salary with performance-based bonuses and a 401(k) match of up to 4%—because your long-term success matters to us.
Various time off programs and seasonal office closures so you can recharge.
Summer Fridays to make the most of the season.
Generous parental leave for growing families, and a 5-Year Service Trip to celebrate your journey with us.
Company retreats, team events, and VTO (Volunteer Time Off) so you can bond with colleagues and give back to causes you care about.
Top-tier gear (Mac desktop or laptop) and a home office stipend to create a workspace that inspires you.
Inclusive, collaborative, progressive—and actually fun.
Company
Whitestone
Whitestone is a creative branding agency specializing in trend-forward, sustainable merchandise—helping bold brands bring their merchandise to life with purpose, personality, and endless possibilities.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase