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State of Missouri · 3 weeks ago

Administrative Support Professional- ISTS

Jefferson City, MO

Full-time

Onsite

Mid Level

4+ years exp

The State of Missouri is seeking an Administrative Support Professional to join their team of committed public servants. This role involves managing accounting services, tracking budgets, preparing financial reports, and providing administrative support to ensure compliance with state and federal regulations.

AgricultureGovernmentInformation Technology

Responsibilities

Manage accounting services, including preparing and reviewing financial documents, tracking expenses, and ensuring accuracy of accounting databases, such as the Integrated Engineering Management System (IEMS) and the Defense Enterprise Accounting & Management System (DEAMS)

Monitor and track budgets, including the MCA, SRM, O&M, and MILCON, to ensure compliance with state and federal regulations

Prepare and submit budget proposals, financial reports, and other special funding reports as required, including the annual budget and financial plan

Coordinate with base accounting offices to ensure timely payment of invoices and advance deposits, and to reconcile accounts monthly and verify expenditure balances with state and federal accounting comptrollers

Provide administrative support, including preparing purchase orders, managing bid records, and maintaining correspondence and reference files, to ensure compliance with state and federal regulations

Serve as liaison between state employees and the Office of the Adjutant General, preparing and submitting required paperwork for personnel issues and Workmen's Compensation injuries

Review and verify financial documents for accuracy and completeness, including DD Form 406, Miscellaneous Obligation Record Document (MORD) information, and invoices for Master Cooperative Agreements (MCA)

Reconcile accounts monthly and verify expenditure balances with state and federal accounting comptrollers, including the State of Missouri and Department of Defense

Track cyclical, seasonal, and regular spending patterns to provide historical data for future budget planning, using databases, spreadsheets, reports, and graphs to portray annual and historical expenditure and consumption patterns

Develop and maintain databases, spreadsheets, reports, and graphs to track and analyze expenses, including the IEMS database program

Ensure compliance with state and federal regulations, including the DEAMS, the Miscellaneous Payment Process, and the Defense Utility Energy Report System (DUERS) report

Maintain accurate and up-to-date records, including the Resource Advisor (RA) file, bid record files, and correspondence and reference files

Prepare and submit required paperwork for personnel issues, including hiring, termination, and changes, using the SAM II HR data system

Prepare and submit required paperwork for Workmen's Compensation injuries

Track compensatory time earned and prepare AGMO Form 16

Coordinate with the Real Property Manager to ensure accuracy of facility information

Perform other duties as assigned, including responsibilities that may be added, deleted, or changed with notice by the 131st Civil Engineer Squadron

Comply with all state and office standard operating procedures

Provide technical guidance and support to the BCE, FM, and other personnel as required

Reports to the 131st Civil Engineer Squadron Base Civil Engineer (BCE) and Facility Manager (FM) for guidance and supervision

Qualification

Accounting servicesBudget monitoringMicrosoft ExcelFinancial reportingDatabase managementOffice managementPersonnel supportTechnical guidance

Required

Knowledge of the principles and practices of office management and/or supervision; ability to mentor, coach, and develop skills of staff. (Note this is not a direct supervisory position.)

Knowledge of a variety of support service functions, and rules and regulations related to those areas; ability to oversee and coordinate support operations to attain work objectives

Knowledge of or ability to work with Microsoft Excel and Word, as well as be able to travel approximately once per year for additional training