Belvedere Trading, LLC ยท 7 hours ago
Executive Assistant
Chicago, IL
Full-time
Hybrid
Mid Level
$80K/yr - $120K/yr
4+ years expBelvedere Trading is a leading proprietary trading firm headquartered in downtown Chicago. They are seeking a highly motivated and detail-oriented Executive Assistant to support their President and Leadership team by managing executive-level operations, complex calendars, and assisting with presentations and large-scale projects.
Financial Services
No H1B
Responsibilities
Manage and coordinate schedules, appointments, and travel arrangements
Prepare and organize documents, reports, and presentations
Maintain and update organizational documents, including contact lists, policies, and project trackers
Handle incoming emails and other communication, forwarding and answering as appropriate
Assist in organizing meetings, including scheduling, sending reminders, meeting set up, note taking, and preparing necessary materials
Track and follow up on action items from meetings or cross-functional projects
Collaborate with the Chief of Staff to ensure alignment and consistency across all initiatives
Assist in planning and coordinating company events, meetings, or off-sites alongside the Chief of Staff
Provide support on special projects led by the Chief of Staff, such as process improvement initiatives, team-building activities, or strategic planning
Perform data entry, record-keeping, and expense management
Assist in managing projects and conducting research as required, including timelines and documentation
Anticipate needs and resolve administrative issues proactively
Uphold a strict level of confidentiality and professionalism
Represent the company, the Leadership team, and the Chief of Staff with professionalism and a positive attitude
Qualification
Required
4+ years in an Executive Administrative support role in a corporate environment required
Strong prioritization skills to manage complex and evolving business needs
Ability to work well, remain calm under pressure, and adapt quickly
Proficiency in MS Office 365
Excellent organizational and time management skills
Demonstrated ability to communicate effectively verbally and in writing
Ability to work independently, multitask, and be proactive with leadership needs
Attention to detail and problem-solving skills
Ability to manage multiple tasks and priorities
Ability to work effectively both independently and as part of a team
Bachelor's Degree or equivalent professional work experience
Preferred
Familiarity with Monday.com or other tools related to managing firm-wide projects and initiatives
Complex, large-scale event planning skills from start to finish
Exposure to Canva and other presentation creation tools
Benefits
Discretionary bonuses
Company
Belvedere Trading, LLC
Belvedere Trading is a financial services company specializing in equity index and commodity derivative services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Thomas Hutchinson
President, CEO, and Head Coach
Yezdaan Baber
CEO
Company data provided by crunchbase