New Mexico Courts · 2 weeks ago
Administrative Assistant 3 #00000495-23200, Full-Time, Perm in Albuquerque, NM
Albuquerque, NM
Full-time
Onsite
Mid Level
$21.95/hr - $27.44/hr
4+ years expNew Mexico Courts is seeking an Administrative Assistant 3 for the Domestic Relations Hearing Officer Family Court Division. The role involves organizing administrative activities, providing customer service, coordinating projects, and performing clerical duties to ensure the office operates smoothly.
Government Administration
Responsibilities
Prepare procurement requests and bids/quotes
Prepares and distributes materials, documents, copies, agendas and minutes
Performs data entry, electronically files documents, makes copies and mails or disseminates records
Drafts, proofreads, edits, disseminates and manages the timely processing of documents, correspondence, and records
Maintains rosters for committees or groups
Serves as a liaison with other court staff, state agencies, and the public, and provide assistance as requested
Dockets or calendars hearings, deadlines, and appointments
Coordinates and schedules meetings, facilities, training, testing, vehicles, travel, staff, video conferencing and teleconferences
Answers telephones, provides customer service and greets visitors
Demonstrates conflict resolution and de-escalation while providing customer service
Manages and tracks information and data using electronic databases
Compiles and prepares statistical reports, certificates, fliers, brochures, and business cards
May develop presentations
Manages and route files, information, mail, and records to appropriate destination
Monitors, tracks, refers and orients program participants
Prepares, maintains and purges customer files, which may include confidential information
Coordinates employee identification, security access, and validates parking
Serves as a liaison between committees, the public or other judicial entities
Serves as a liaison to attorneys for assigned cases
May provide notarization services
May develop and maintain filing systems
Provides assistance with budget or legislative projects
Tracks and prepares travel or other reimbursement requests
Coordinates services with outside agencies
Receipts, balances, reconciles and distributes all incoming monies
Trains employees in day-to-day procedures and office functions
Develops or analyzes procedures as needed
May be assigned supervisory duties under the mentorship of a supervisor or manager
Researches and prepares documents, correspondence, notices of hearings and orders for judicial officer’s signature including reports/orders to close cases, quash bench warrants, and orders adopting recommendations
Prepares orders (e.g. pre-trial, temporary restraining, show cause, Rule 1-016 Scheduling Orders, orders of protection, civil restraining orders, and transport orders)
Prepares referrals to support programs such as settlement facilitations, advisory consultants, guardians ad litem, etc
Screens petitions for domestic violence/civil cases
Trains and mentors new Administrative Assistants, and other court staff
May be responsible for managing a Judge or Justice’s chambers and chamber functions that support the court, to include maintaining and monitoring chamber’s docket and/or calendar
Ensures office runs smoothly and efficiently
Prepares court files, schedules conferences, and circulates or files appellate opinions to comply with court procedures
Other duties as assigned
Qualification
Required
A high school diploma or GED
Four (4) years of experience providing administrative, secretarial, or clerical support, providing customer services, answering phones in an office environment, working at a front desk, handling money in office environment, and/or a related field
Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience
Benefits
Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid time off, up to eight (8) weeks
Paid time off and retirement buyback
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations
Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation
Training and career development opportunities
Higher education opportunities, educational leave, and tuition reimbursement
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay
May receive physical fitness leave
These benefits vary by job classification or need.
Company
New Mexico Courts
We are the Judicial Branch of Government in New Mexico, supporting the work of the New Mexico Supreme Court and the other courts across the state.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Candi Borrecco
Deputy Chief Technology Officer
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